Data Entry Project 1
Files:
File types and formats: The images in the previous slides illustrate the utilization of Microsoft Word documents titled “Port Mooring Assessment”. As indicated by the title, these documents are part of the process of assessing and collecting information about a specific port that a ship will enter. The documents include text, images, and various diagrams and shapes, which are designed to be easily readable and identifiable by the officers onboard.
Content and structure: The file contains extensive data, including detailed information and descriptions of the port, the ship, wind conditions, tides, and both expected and unexpected scenarios. It also includes diagrams and columns to facilitate easy identification and readability for the officers, ensuring they can quickly access the necessary information.
Purpose: The primary purpose of this Word document is
to provide new officers with initial, structured information about a specific
port they are visiting for the first time. It also serves as a record-keeping
tool for incoming officers and as a reporting resource for weekly or monthly
officer meetings.
Tools/Applications:
Name and version: This document is created using the latest version of Microsoft Word, which is part of the Microsoft Office 2021 suite. Utilizing the most up-to-date software ensures compatibility, access to the latest features, and improved security for all users.
How they're used: We utilize Microsoft Word in our daily operations for various tasks, including gathering and identifying information for specific publications, organizing and isolating relevant data for specific uses, and maintaining records to ensure continuity and accessibility for new officers joining a particular vessel.
Files:
File types and formats: The images in the previous slides illustrate the use of Microsoft PowerPoint presentations titled “Departure Maneuver.” As indicated by the title, these presentations are integral to the process of assessing and gathering information regarding a ship's departure maneuver at a specific port. The presentations encompass text, images, and various diagrams and shapes, all designed to be easily readable and identifiable by the officers onboard.
Content and structure: The presentation encompasses a comprehensive array of data, comprising intricate details and elaborate depictions of the port, the vessel maneuver, wind patterns, tidal movements, as well as anticipated and unanticipated circumstances. Moreover, it incorporates visually-enhanced elements such as diagrams, figures, and structured layouts to enhance the officers' convenience in swiftly obtaining imperative information.
Purpose: The main goal of this presentation is to provide the Captain or designated officers with thorough and well-organized instructions for an upcoming maneuver. Additionally, it serves as a crucial tool for keeping records for other officers involved in future maneuvers. Moreover, it is an important resource for reporting during officer meetings held on a weekly or monthly basis.
Tools/Applications:
Name and version: This presentation has been developed using the latest version of Microsoft PowerPoint from the Microsoft Office 2021 suite. By leveraging the most current software, we ensure compatibility, access to cutting-edge features, and enhanced security for all users.
How they're used: We employ Microsoft PowerPoint in our daily operations for multiple tasks, including gathering and analyzing information for specific publications or information channels, organizing and filtering pertinent data for targeted applications, and maintaining records to ensure seamless continuity and accessibility for new officers assigned to specific shipboard responsibilities.
Functionality: Microsoft Word offers several key features relevant to Merchant Marine Officers some are:
Files:
File types and formats: The images on the preceding slides depict the utilization of the Microsoft Excel file titled 'Fresh Water Daily Report.' As inferred from its title, these files are pivotal in the assessment and analysis of freshwater levels within onboard tanks on a daily and monthly basis, whether at sea or upon arrival at port. The file includes textual data, numerical figures, tables, and various diagrams and shapes, meticulously crafted to ensure clear readability and easy identification by onboard officers.
Content and structure: The file presents a comprehensive array of data, detailing intricate insights into daily and monthly freshwater levels, consumption and production metrics, and equipment integrity aboard the ship. It serves officers by facilitating detailed analysis and identification of any equipment damage. Furthermore, the file integrates visually-enhanced elements such as diagrams, figures, numerical data, and structured layouts, ensuring officers can swiftly access critical information with ease and efficiency.
Purpose: The primary objective of this file is to inform the Captain, designated officers, and engineers with comprehensive and well-organized data regarding freshwater consumption and production. It also serves as a vital tool for maintaining records for other officers involved in related tasks and equipment oversight. Furthermore, it serves as a crucial resource for reporting during weekly or monthly officer meetings.
Tools/Applications:
Name and version: This file has been created using the latest version of Microsoft Excel from the Microsoft Office 2021 suite. By utilizing the most current software, we guarantee compatibility, access to advanced features, and enhanced security measures for all users
How they're used: We utilize Microsoft Excel in our daily operations for various tasks, such as gathering and analyzing information for specific publications, organizing and filtering relevant data for targeted applications, and maintaining records to ensure smooth continuity and accessibility for new officers assigned to specific shipboard responsibilities.
Functionality: Microsoft Excel offers several key features relevant to Merchant Marine Officers:
Files:
File types and formats: The images on the preceding slides illustrate the use of the Google Sheets document titled 'Officers Maneuvering Log Sheet.' As implied by its title, these files are essential for assessing, analyzing, and documenting maneuvers, both arrivals and departures, alongside comments from the Captain aboard the ship. The file incorporates textual data, numerical figures, and tables meticulously designed to ensure clarity, readability, and ease of identification for designated officers.
Content and structure: The document provides a wide range of data, offering detailed insights from the Captain to the individual officer on the ship. Its purpose is to assist officers in conducting in-depth analyses of their maneuvers. Additionally, the file incorporates visually-enhanced components including text, numerical data, and organized layouts, guaranteeing that officers can quickly and effortlessly access vital information.
Purpose: The primary objective of this file is to provide specific officers with feedback on areas requiring improvement based on the Captain's observations during maneuvers. It also serves as a pivotal tool for maintaining records that enhance officers' reputations and skill development in maneuvering. Furthermore, it serves as a critical resource for establishing credentials should officers seek opportunities with other companies.
Tools/Applications:
Name and version: This file was generated using the most up-to-date version of Google Sheets Document. By harnessing the latest software, we offer assurance of seamless compatibility, access to advanced functionalities, and heightened security measures for all individuals.
How they're used: In our daily operations, we make extensive use of Google Sheets Documents for a wide range of tasks. These include collecting and evaluating data for specific publications or studies, arranging and sorting pertinent information to meet the needs of specific applications, and keeping records to facilitate seamless transition and access for newly appointed officers in charge of various shipboard responsibilities.
