As the Project Administrator of Infrastructure, I prepare the Payment Request Memorandum through Microsoft Excel. Before doing so I ensure to coordinate with the Material Controller to confirm whether we have received the required items. Additionally, I cross-check the billing details in the system to determine whether it pertains to a service or materials.

Moreover, I also verify whether the billing is associated with a sales invoice or if it's a progress billing. In the case of Progress billing, I request the necessary attachments related to the phase of work.

Furthermore, I conduct weekly meetings with top management and engineers to provide detailed project updates. During these meetings, I report on the status of various project expenses, including the meal revolving fund, petty cash, repair and maintenance fund, as well as manpower billing or payroll. I also address any pending matters related to these financial aspects.

In the third quarter of the year, I am responsible for preparing the Budget Planning for the year 2023. This crucial task is essential for representing our financial projections and plans to top management, allowing us to align our resources and strategies for the upcoming year. It ensures that we have a clear roadmap for managing project costs and achieving our financial goals.

Below is an improved introduction to the annual report you presented to top management for the project cost for the year 2022:

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