I am responsible for managing and monitoring of the Team's Overall Accounts Payables comprising five companies with 19 dealerships, Accounts Receivables and Dealer Clients' Commissions. For Accounts Payables, after the dealer client submits the service billings/invoices to me, I create a tabulated data where I encode the information and monitor its aging and status. I ensure the accuracy of the report and the constant updating for any changes. During the procvess of monitoring, I coordinate with our different branches to make sure that the process is moving until we can release the payment.  

For Accounts Receivables and Commissions, I do a review to a  generated report from the database  to countercheck whether there are accounts with discrepancies. Once the report has been checked, I send these to our dealer clients for their own review on their references and we a reconciliation. After the reconciliation, the dealer clients will process their settlement to us and I will arrange the deposits once we received the check payments. I also create a Collection Report where I log all the payments we received.

We have monthly meetings where we discuss all the activities of the Team as well as the performances of our dealer clients. Each person has to create a powerpoint presentation and has their time to present. I tabulate everything in order to have a better picture of the figures and to assess if the flow is positive and, if not, come up with a strategy of how to completely turn the tables.  This is our time to review how the dealer clients and our Team are doing in terms of performance/ figures - if were are on track or adjustments should be made. 

We tackle different topics such as new processes or systems that we had to implement and delegate and explain it within the group. We discuss our best practices as well as the problems we encounter and how we can resolve them. I create minutes of the meeting in order to summarize the discussion and send it through email for everyone's copies. 

For shared files, we use Google Sheets and Google Docs when necessary.