Yearnings Outsourcing Cooperative
(Accounting Administrative Staff)
• Handles all aspects of accounts payable (A/P): entering approved payable and processing checks and
documents such as invoices, and employee reimbursement.
• Reconciling invoices and evaluating discrepancies.
• Handling cash disbursements and issuing checks.
• Participating in monthly, quarterly, and annual audits.
• Handling communication between employer and clients.
• Maintaining and improving company bookkeeping process.
• Performing basic office tasks like filing, data entry, and mail processing.
• Maintaining budgets and records, preparing and sending invoices, handling cash, and performing other
administrative duties.
• Handles some aspects of general ledger (G/L).
• Verifies and complies deposits and enters accordingly after taking deposits to the bank.
• Enters in all day daily income reports no less than on a weekly basis.
• Files invoices with processed checks to maintain an orderly accounting filing system.
• Provide technical assistance on the preparation of reimbursement documents to contractors,
subcontractors and other agencies.
• Assists with answering of incoming administration and development calls.
• Follow up payments for unpaid and past due accounts and issue reminder letters including disconnection
notices in case of long overdue accounts.
• Purchase supplies and equipment as authorized by management and monitor office and building supply
levels and reorder as necessary.
• Assists with Board Committee meeting preparation
• Participate in the events as needed as a member of administrative staff.
