The process of organizing, prioritizing, and handling incoming and outgoing emails in an efficient and professional manner.

Here are samples of the Email Management task I created.

* Drafted email report to the client

* Gmail Labels

* Written Responses

Subject: Urgent: Project X Deadline Moved!

• From: Liam Johnson (Your Client's Manager)

• Body: Hi [Your Client's Name], just got word that Project X's deadline is now end of day

tomorrow. Please review the attached document. Let me know if you have any

questions.

• My Action: I will reply right away. My reply will look like below:

Hi Liam,

Thank you for the update. I've received the revised deadline for Project X and will review the attached document immediately. I will adjust the work plan to ensure all deliverables are ready by end of day tomorrow.

If any clarification is needed during the review, I will reach out right away.

Best regards,

Maria

Subject: Re: Quick question about last week's meeting

• From: Sarah (Another VA in the team)

• Body: Hi, just wondering if you received the notes from last week's meeting? I sent them

on Tuesday. Thanks!

• Your Action: I will check again, and if I received the mail, I will respond promptly. My respond  will look like below:



Hi Sarah,

Yes, I received the notes you sent on Tuesday. Thank you for sharing them. I’ve reviewed the document and will keep it on hand for reference.

Best regards,

Maria

Subject: Congratulations, you've won a free vacation!

• From: Amazing Prizes prizes@scam.com

• Body: Click here to claim your prize! (Link looks suspicious)

• Your Action:

I will remove any emails that contain potentially harmful or suspicious link to maintain security.

Subject: Request for a meeting: Next steps on the Website Redesign project

• From: Project Lead (External Consultant)

• Body: Hi [Your Client's Name], I'd like to schedule a 30-minute call next week to discuss

the next steps for the website redesign. Please suggest a few times that work for you.

• Your Action:  Since I am not in charge for scheduling the meeting, I will forward the email to the designated person for that task. My email will look like this:

Dear Ana,

I am forwarding the meeting request below for your attention, as you are the designated person responsible for scheduling. Please proceed accordingly.

Than you,

Maria