Hi, I'm Rons, a devoted Virtual Assistant and fur mom to five delightful dogs. My favorite pastime is listening to radio love stories while staying productive with various tasks. I spent three years in the corporate world as an Administrative Officer and Executive Assistant to the VP of Operations, where I developed strong organizational and executive support skills. When the pandemic hit, I resigned and embraced the eCommerce world as an online seller. Now, I enjoy a peaceful life in the province with my five dogs, bringing a unique blend of corporate experience and entrepreneurial spirit to my virtual assistant services.
Pangasinan State University- San Carlos
Maintenance Management:
l Supervise and coordinate the maintenance team to ensure all facilities are well-maintained and operational.
l Schedule and oversee routine maintenance and repairs of office equipment, buildings, and grounds.
l Manage contracts with external service providers and ensure quality and cost-effectiveness.
l Maintain maintenance records and ensure compliance with health and safety regulations.
l Conduct regular inspections and assessments of facilities to identify and address issues promptly.
Messenger Personnel Supervision:
l Oversee the daily activities of messenger personnel, ensuring timely and accurate delivery of documents and packages.
l Develop and implement routing schedules to optimize efficiency and reduce delivery times.
l Maintain records of deliveries and dispatch activities.
l Ensure messengers adhere to company policies and dress code.
l Handle performance evaluations, training, and development of messenger staff.
Store/Branch Logistics:
l Manage the supply and inventory of store equipment, and other materials required for the store/branch.
l Oversee the logistics of transferring goods between stores/branches.
l Provide Store’s business permit.
General Administrative Duties:
l Develop and maintain administrative systems and procedures to improve efficiency and service quality.
l Assist in budget preparation and monitor expenditures related to maintenance, messenger services, and inventory.
l Handle correspondence, prepare reports, and maintain documentation.
l Provide support in organizing company events and meetings.
l Act as a point of contact for internal and external stakeholders regarding administrative matters.
Executive Assistant of VP Operation:
Calendar Management:
l Schedule and organize meetings, appointments, and events.
l Coordinate travel arrangements, including flights, accommodations, and itineraries.
Communication:
l Screen and respond to emails, phone calls, and other correspondence.
l Prepare and edit reports, presentations, and other documents.
Administrative Support:
l Maintain and organize files, records, and documents.
l Manage expense reports and budget tracking.
Meeting Coordination:
l Prepare agendas, take minutes, and follow up on action items.
l Arrange meeting logistics, including venue booking and catering.
Project Assistance:
l Support the VP with project management tasks.
l Conduct research and gather data as required.
Liaison:
l Act as a point of contact between the VP and other departments or external stakeholders.
l Facilitate communication and ensure timely follow-up on pending matters.
Personal Errands:
l Household Management:
l Coordinate household services, such as cleaning, maintenance, and repairs.
l Manage personal household budgets and payments.
Errand Running:
l Handle grocery shopping, dry cleaning, and other personal errands.
l Arrange for deliveries and pick-ups as needed.
Family Coordination:
l Assist with scheduling family appointments and activities.
l Coordinate travel and accommodation for family members.
Personal Scheduling:
l Maintain the VP’s personal calendar, including social events and personal appointments.
l Remind and prepare the VP for upcoming personal commitments.
Pet Care:
l Schedule vet appointments and manage pet care services.
l Handle pet-related errands like purchasing supplies and arranging pet-sitting services.
l Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
l Prepare, update and monitor the following:
a. Expense report and liquidation reports of budget provided by the Management:
b. Status reports of the work activities of the company
c. Status reports of the sales and the accounts due for collection and the collected amounts.
l Keep and maintain the documents of the company such as 201 files, SEC, BIR records, client’s records, attendance sheets and other forms.
l Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
l Pay and monitor SSS, PHILHEALTH, and PAG-IBIG contributions and utility bills and any debts as it comes due for payment.
l Update office policies.
l Maintain a company calendar and schedule appointments.
l Arrange travel and accommodations
l Schedule in-house and external events
l Issue invoices/official receipts to clients.
l Record cash receipts and make bank deposits
l Provide information to the external accountant who creates the company’s financial statements
l Maintain an orderly accounting filing system
l Comply with local government reporting requirement
l Select and interview candidates for all available positions.
l Inform applicants about job details such as benefits and conditions.
l Conduct new employee orientations.
Recording Financial Transactions:
l Sales: Record all sales transactions, including cash, credit card, and online sales.
l Purchases: Log all purchases and expenses, including supplies, inventory, and services.
l Maintaining General Ledger:
l Update the general ledger with all financial transactions.
l Ensure that debits and credits are accurately recorded.
l Managing Accounts Receivable and Payable:
l Accounts Receivable:
l Issue invoices to customers.
l Track payments and follow up on overdue accounts.
l Accounts Payable:
l Process vendor invoices.
l Schedule and make payments to suppliers.
l Expense Tracking:
l Monitor and record all business expenses.
l Ensure expenses are categorized correctly for accurate reporting.
l Tax Preparation and Compliance:
l Maintain accurate records for tax purposes.
l Prepare and file tax returns.
l Ensure compliance with tax regulations and deadlines.
l Audit Preparation:
l Assist in the preparation for internal and external audits.
l Provide necessary documentation and information to auditors.
l Maintaining Financial Records:
l Organize and file all financial documents.
l Ensure records are stored securely and are easily accessible.
l Monitoring Cash Flow:
l Track incoming and outgoing cash.
l Ensure sufficient cash is available to meet operational needs.
l Liaising with External Parties:
l Communicate with vendors, clients, and financial institutions.
l Address and resolve financial discrepancies or issues with external parties.
Analyzing engagement data, identifying trends in customer interaction and planning digital campaigns to build community.
Search the Internet for information on a wide variety of topics.
Promote companies' products and services by developing copy for websites, social media, marketing materials.
