2004
Bachelor of Science in Commerce Major in Management Accounting
University of San Augustin
More Info About Me
I am 38 years old with 17 years total experience of Administrative/ Secretarial/ Document Control/ Reception/ Customer Service roles including more than 12 years’ experience in the UAE. I am a self-motivated individual who works well with minimum supervision and record of increased responsibility. I enjoy learning new programs and processes. I am a team player who is attentive to detail and able to work in a fast-paced environment. I am comfortable in interacting with all levels of the organization. I am able to make decisions and quickly with minimal escalation with an exceptional ability to perform filing/ archiving, document control, receptionist, and other related clerical tasks.
My Skills and Competencies
Social Media Manager
Facebook Ads Management
Data Entry
Content Creator
Certificates
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My Experience and Education
2019
-
2022
Parsons International Limited, Dubai and Abu Dhabi, UAE
(Document Controller)
• Checking documents for compliance and ensuring all documentation meets formal requirements and required standards by the Client with well-defined procedures and guidelines.
• Performs documentation registry and ensures the pre-established document control requirements (e.g., document numbering system used) are satisfactorily met throughout the project.
• Maintains databases by exporting documents and letters from Aconex and produces letters registers/ logs, transmittals, and other reports as required such as weekly workflow trends, KPI data and Request for Information (RFI)).
• Preparing PAAF (Personnel Assignment Approval Form) enclosed with Parsons formatted CV, approved organization chart and deployment schedule.
• Assists other administrative duties commensurate with functional level and responsibilities.
• Archiving electronic copies of documents and letters to PAR–Docs®.
• Serves or functions as Secretary to Client’s Project Management Director to relieve the administrator of routine clerical duties.
• Receiving all incoming documents, checking for compliance, rejecting, or accepting incoming documents as applicable.
• Perform document registry into an electronic document management system (EDMS) using Aconex, assign document number and enter relevant information as required.
• Handles three projects’ Material Inspection Requests (MIR) by process of QA checking, receiving/ stamping, initiating Aconex Sub workflow distribution to reviewer/s and releasing final response to Contractor.
• Updates Technical document logs for Arabtec 60119 – Package such as Material Approval Requests, Material Inspection Requests, Method Statement, Plans, Procedures, Prequalification and Shop Drawings Submittal.
• QA checking and distribution to Site inspectors of Work Inspection Requests (WIR) via Dome Connect for Kier 60016 – Package.
• Prepares Workflow Summary Reports for Outstanding and Overdue Documents of the three projects for the information of Construction Manager.
• Prepares report of the number of overdue and outstanding Requests for Information to be presented to the Construction Manager.
• Assists in processing of Engineer’s Instruction (EGI), Site Instruction (SI), Record of Meeting (ROM), HSE Monthly Assessment Reports, HSE Weekly and Monthly Focus Audit Reports and Environmental Surveillance Reports through Document Register and Transmittal distribution to Contractors.
• Receiving and processing of Out of Hours Working Permit; making sure the HSE Engineer and RE signed the document and returned to the Contractors immediately.
2016
-
2019
KEO International Consultants, Dubai, UAE
(Receptionist and Document Controller)
• Provide front of house (lobby/ reception areas) support services and represent KEO’s policies and procedures.
• Carry out day-to-day office routine such as receiving and dealing with visitors at the front desk by greeting, welcoming, directing and announcing them appropriately; answer, screen, and forward incoming telephone calls; receive, sort, and deliver daily mails, typing and word processing, managing databases, handling correspondences, and operating fax and photocopying machines.
• Postal and courier correspondence and administration services.
• Coordination/ organization with the drivers/ messengers’ all-day activities.
• Managing the conference rooms’ bookings/ reservations.
• Maintaining employee directories.
• Maintains security by following procedures; monitoring logbook; issuing visitor badges.
• Receiving all incoming documents, checking for compliance, rejecting, or accepting incoming documents as applicable.
• Stamping and registering acceptable documents, issuing acceptable documents to Project Director/ Project Manager/ Construction Manager/ Resident Engineer.
• Distribution of all documents and updating all the Tracking Logs.
• Arranges draft letter correspondence prepared by Construction Manager to be submitted to the Client/ Designer/ Consultant/ Contractor by hard copy and by email.
• Distributing Minutes of Meeting prepared by the PM-CM to all parties through MS Outlook.
• Updates filing system and ensures files are systematic and properly archived.
2013
-
2016
Gregori International LLC, Dubai, UAE
(Receptionist/ Administrative Assistant/ Secretary)
• Performs in daily office routine such as answering telephone calls, taking messages/ emails, typing and word processing, filing, managing databases, handling correspondences, and operating fax and photocopying machines.
• Deals with the incoming and outgoing (hard and soft copies) site documents and correspondences.
• Updates filing system and ensures files are systematic and properly sorted.
• Preparing and sending Enquiries to Suppliers through email and/ or fax.
• Encodes prices for Bill of Quantities for Tenders/ Projects being participated.
• Provides administrative support to the Tendering Department.
• Preparing and sending Quotation to Clients.
• Ensure about the cost, quality, and availability of product before purchasing.
• Prepares and sends Purchase Orders for approved material requisitions for the project’s usage.
• Organizing of Site Technical Documents such as Pre-Qualification of Subcontractors, Method Statements, Test Results, Guarantees, Certificates, Calculations, Material Submissions, Document Submittals, Shop Drawings Submittals, Requests for Information, Instructions and Variation Orders.
• Arranging the ticket bookings of newly hired Labours.
• Updating the List of Employees.
• Prepares the requirements for Gate Pass / Access Pass for properties owned by Dubai Sports City, EMAAR, Nakheel (hard and soft copies of Company Trade License, Employees’ Passport, Visa, EID, Vehicle Registration, Drivers’ License).
• Performs other related duties which are allocated by the Manager.
• Assists with facility and general office administration duties as necessary.
• Wide knowledge of general office practices and procedures.
• Maintains a variety of manual or computerized logs and filing systems.
• Handles petty cash and issuing cheques due for payment in the absence of the accountant.
My Services
Social Media Management
Social Media Marketing is telling the world you’re a rock star. Content Marketing is showing the world you are one.
Facebook Ads Management
Facebook ads by getting inspiration from a few of our ad examples that have seen success.
Graphic Design
Graphic design is a craft where professionals create visual content to communicate messages.