2014
Bachelor of Science in Information Technology
Technological University of the Philippines
More Info About Me
"With hard work and dedication, anything is possible". - Timothy Weah
Hello! I'm Richell Mata graduate of Technological University of the Philippines with a degree of Bachelor of Science in Information Technology year 2014. I enjoyed working with computers and solving problems, but life led me to another career path that helped shape who I am today. It wasn't easy at first, but with hard work and dedication, anything is possible!
If you want to learn more about me, please review my portfolio or resume. And if you want to contact me, I'd be delighted to hear from you.
My Skills and Competencies
Social Media Management
QuickBooks Expert
Data Entry
Content Creator
Certificates
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My Experience and Education
2021
-
2023
DREAMAX INCORPORATED
(Executive Assistant)
1.Provide administrative support to Executives as needed; provide general office support with a variety of clerical activities and related tasks.
2.Carry out administrative duties such as filing, typing, copying, binding, scanning, notaries etc.
3.Organize and maintains information that may be sensitive confidential or technical in nature such as company documents, 201 files, contracts.
4.Responsible for bank transactions like encashments, deposits, withdrawal and document related (e.g., payroll enrollment, loan application, certificate requisitions).
5.Monitor and report in and out transactions of the company.
6.Responsible for client’s payment monitoring and check collections.
7.Prepare checks, purchase orders, sales invoice, payment request, vouchers etc.
8.Manage and liquidate petty cash and operational expenses of the company. Liquidate revolving funds, budget request, cash advances, reimbursement forms of officers and employees (Dreamax Incorporated and Dreamax Life Sciences Incorporated). Ensure that receipts and purposes are valid vs the data given.
9.Maintain hard copy of financial record and file documents using Microsoft Office.
10.Generate and update reports of bank summary, petty cash, sales journal, operational expenses, check collections. Identify discrepancies with data.
11.Responsible for filing of receipts, deposit slips, statement of accounts, remittances, invoices, purchase orders, BIR tax files.
12.Maintain and update company documents such as LGU documents, tax clearance certificate, Philgeps Certificate, Bureau of Customs certificate etc.
13.File and issue invoices to customers and purchase orders to suppliers.
14.Process payments to foreign suppliers. Ensure that bank details are correct versus proforma invoice from supplier and transmit to designated accounts.
15.Communicate and transact with broker/ freight partners for import/ export shipments.
16.Consolidate required documents from suppliers and regulatory team to ensure compliance to Philippine custom requirements for all shipments made.
17.Responsible for receiving and inventory of shipments. Ensure that stock delivered are tally actual vs declared in the invoice or receipt. Report discrepancies between physical counts and documents.
18.Responsible for recruitment and monitoring of on call manpower for inspection.
19.Monitor time entries and leave credits of back office and field employees (Dreamax Incorporated and Dreamax Life Sciences Incorporated).
20.Prepare and check time entries of employees every cut off. Validate official business, overtime, leave credits, absences and offsetting before submitting for payroll (Dreamax Incorporated and Dreamax Life Sciences Incorporated).
21.Prepare and process payroll and/or allowances of employees. Responsible for deposit of payments to bank accounts/ disbursement (Dreamax Incorporated and Dreamax Life Sciences Incorporated).
22.Prepare payment requisition of government remittances and process payments over the counter (Dreamax Incorporated and Dreamax Life Sciences Incorporated).
23.Organize, scanned and file payments made and submit to accountant for posting purposes (Dreamax Incorporated and Dreamax Life Sciences Incorporated).
24.Responsible for filing and maintaining of 201 records of employees. Ensure confidentiality of data and manage database (Dreamax Incorporated and Dreamax Life Sciences Incorporated).
25.Recruit and hire candidates needed by company. Responsible for initial interview and give feedback to hiring department and/or officers for possible hiring.
26.Manage job posting through Jobstreet and Facebook. Answer queries to the page of the company.
27.Communicate and process ordering of stocks to local suppliers. Prepare requirements such as Purchase Order and required company documents.
28.Prepare and handle monitoring of payments for transaction made. Organize and file copies of receipts.
29.Communicate with clients for deliveries, payment collections and other necessary requirements such as CPR’s.
30.Maintaining and updating records of stock inventories.
31.Counter checking of discrepancies with inventory count versus inspection count and/or delivery count.
32.Oversee receiving, warehousing, distribution and maintenance operations.
33.Establish work relationship with clients, suppliers and transport services.
34.Recruit, select, orient, coach employees for inspection together with Regulatory team to ensure compliance to company’s policies and procedures.
35.Execute logistics to move products and goods to reach destination on schedule.
36.Prepare and process FDA payments, notaries, postpaid plans over the counter.
37.Response to email, telephone, or face to face inquiries. Write and distribute email, correspondence memos, letters and forms.
38.Managing scheduling and appointments of meetings and other events like reservations etc.
39.Edit job posters in social media and other minor details (e.g., Product Artworks, Company ID, Company Business Card)
40.Order and purchase office supplies and/or office equipment.
41.Provide administrative assistance to department teams and executive management such as Operations, Regulatory, Bidding, Marketing and Sales.
42.Coordinate travel arrangements for executives and other employees when necessary
43. Troubleshoot issues such as office equipment issues, application crash.
44.Serve maintenance of cleanliness of the office. Ensure that garbage bins are dispose.
45.Preparing/ ordering food in the office or events when needed.
46.Helping with clerical tasks such as answering phones, typing letters, filing paperwork, making copies and greeting visitors.
2015
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2021
Metro Manila Shopping Mecca Corp - SM Manila
(Customer Service Assistant)
1.Responsible for performing over-the-counter process of bills payment, government services, selling of prepaid products/ gift cheques / show tickets, insurance policies and other items authorized by the company through knowledgeable, friendly and efficient customer service.
2.Respond to customer inquiries and complaints in person or over the phone.
3.Expertise in record keeping, policies, procedures, and related responsibilities to ensure productive operations.
4.Maintained daily and month-end sales reports and analysis the data, made brief report to manager without error or inaccuracy during the working period.
5.Appointed as Officer-in-Charge of the department.
2014
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2015
National Bookstore Inc
(Cashier)
1.Ensured that all customers received a warm greeting at the counter and thanks for their patronage.
2.Process a large number of customer transactions daily while balancing drawer at the end of each shift.
My Services
Social Media Management
Analyzing engagement data, identifying trends in customer interaction and planning digital campaigns to build community.
Data Entry / Web Researcher
Search the Internet for information on a wide variety of topics.
QuickBooks Expert
Track expenses, manage cash flow & create invoices.