Hey I am Nizzan

Builders Warehouse
(EXECUTIVE SECRETARY)

My Job Order was an Executive Secretary to the Chairman at Builders Warehouse, Tagaytay. Conducting field duty, visits and monitoring of store branches at Dau, Pampanga, Malolos. Guiguinto, Bocaue, and San Jose Del Monte in Bulacan, Novaliches, Quezon City, Dasmariñas and Tagaytay City. I help the Operation Manager in directing operations in all aspects as well as in Visual Merchandising.

· Member of the Executive Management Committee (Business Process Committee) to create and implement a system or set of processes that would develop an outstanding Warehouse Store.

· Completing the shopping experience by adding other anchor shops, such as; supermarkets, banks, and TGP.

· Facilitate and supervise the Set-Up Team and Visual Merchandising Designers for store planning, store designing, merchandise lay outing, store improvements, and brand image creation in order to influence the customer’s buying behaviour.

· Supervise and provide orders or guidance to all Builders Warehouse store managers, focusing on their concerns, problems, and suggestions.

· Works with my Operation Manager to initiate and facilitate the Training Modules for the entire sales workforce of the company.

· Works with my Operation Manager to maintain the standardization of 5 branches.

· Anticipate daily management problems. If the problem cannot be solved, I will advise the Operation Manager at the earliest opportunity. A detailed written report is to be submitted if necessary.

· Monitor and control all operations procedure documents, in particular but not limited to utilities billing, Purchase Order (PO), Purchase Request (PR), Request for Payment (RFP), Work Orders (WO), and Requisition Forms (RF) generated in respect of the property.

· Monitor and help the Leasing Head regarding all tenant complaints and requirements. Initiate collections, notices and follow ups on CUSA and other related assessments covering lessee’s responsibility in accordance to Lease of Agreement.

· Review and comment on plans, details and perspectives from conceptualization to final drawings submitted by the tenants and consolidated submitted approved final plans.

· Provides the Operation Manager with a weekly, monthly, and quarterly written report in a format advised especially the daily, monthly, and quarterly sales reports.

· Coordinates in Finance Head, Merchandising Head, Human Resources Head, Marketing Head, Purchasing Head, Leasing Head, and Security Head.

· Answer and direct phone calls, reply to email, telephone or face to face enquiries

· Organize and schedule meetings and manage appointments for senior managers and top management

· Doing the itinerary of Operations Manager and Visual Merchandising Head

· Take accurate minutes of meetings

· Maintain contact lists

· Produce and distribute correspondence memos, letters, and forms

· Photocopy and print out documents on behalf of other colleagues

· Carry out administrative duties such as filing, typing, copying, binding, scanning

· Assist in the preparation of regularly scheduled reports

· Maintain computer and manual filing systems

· Generate reports

· Submit and reconcile expense reports

· Research and creates presentations

· Handle sensitive information in a confidential manner

· Coordinate office procedures

· Develop and update administrative systems to make them more efficient

· Resolve administrative problems

· Oversee and supervise the work of other staffs

· Coordinate repairs to office equipment

· Greet and assist visitors to the office

· Order office supplies

· Provide general support to visitors

· Provide information by answering questions and requests

· Take dictation

· Handle multiple projects

· Prepare and monitor invoices

· Develop administrative staff by providing information, educational opportunities and experiential growth opportunities

· Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment

· Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

· Contribute to team effort by accomplishing related results as needed