2019
Bacheor of Science in Information Technology
St. Louis Anne Colleges Laguna
Know more about your "Go-to Virtual Ally"!
Hello, I'm Nicka May Pullan, a 26-year-old professional from Philippines. Over the past five years, I have developed expertise in a variety of roles, including administrative support, data processing, calendar management, coordinator, and serving as an Executive Assistant to a foreign superior.
With my experience across various companies in handling diverse administrative responsibilities, I excel in providing seamless support to my Seniors and the team. My aim is to deliver high-quality results and achieve organizational goals effectively and I ensure efficient operations in fast-paced environments.
Let's collaborate to achieve success together!
Check me via email, LinkedIn, or my social media accounts listed in the Contact Section.
My Skills and Competencies
Data Entry
Calendar Manager
Client/Customer Relationship Management
Virtual Assistant
Administrative Assistant
Certificates
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My Experience and Education
September 2023
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March 2024
Evans Marketing Corporation
(Sales Secretary)
✓ Accommodated Purchase Orders from different clients (Hospitals/Clinic) thru e-Portals, emails, and calls.
✓ Coordinated all orders with the Office Admin and Accounting for preparation of Billing Invoice and Delivery Receipt.
✓ Attend to the inquiries of new clients and facilitate the need to create Out-of-Stock Letters when necessary.
✓ Accommodated and prepared Quotations for all requests to be approved by Sales Manager.
✓ In-charge to comply all necessary documents for New /Renewal Application of Supplier Accreditations from different clients thru their e-Portals or in-person submission.
✓ Prepared and assisted with contracts, other documentations, and cater concerns of the Realty business.
✓ File and assisted in monitoring necessary documents for the units /properties of the owner.
✓ Canvassed and coordinated with different suppliers in purchasing necessary appliances/items for Condominium units and other properties.
✓Handled ad hoc tasks and fulfilled personal requests.
2022
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2023
Ambica International Corporation
(Executive Assistant to the President)
✓ Managed the President’s schedule of activities and ensured that calendar is always up to date.
✓ Screened all files (confidential or not) for his signature and ensured that he can sign efficiently.
✓ Organized his Personal and Company emails by checking and segregating all important messages and saving all important e-documents.
✓Updated the President’s Reimbursements from his business travels, meetings, and other expenses and do the liquidation of his Company Credit cards.
✓ Monitored and assisted the Corporate Affairs on the Renewal of the President’s Personal and
Company Cars’ Registration and Insurances.
✓ Prepared some of the family’s travel documents for their smooth personal and business trips.
✓Managed the President’s external and personal Franchise business by doing the daily stock inventory in excel and UTAK POS, and, encoding data such as Daily Online/Cash Sales, Daily Expenses, Rental payments.
✓Handled, prepared and coordinated with messenger the Weekly Cash Sales from his Franchise businesses for Bank Deposit.
✓ Ensured and present that the General Summary/Report of the Franchise businesses is up to date.
✓ In-charged of doing online and cash transactions for the Franchise expenses.
✓Accomplished ad hoc task and personal requests.
2021
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2022
Terramar Aqua Resources, Inc.
(Operations Administrative Assistant)
✓ Ensured thorough data entry of a huge volume of Request for Payments (RFPs) from various departments, utilizing both manual and electronic methods.
✓ Managed all internal employees’ business domestic travels, from booking flights to hotel accommodations using Company accounts. (e.g. Philippine Airlines, Cebu Pacific, Air Asia)
✓Assisted in processing all Request for Payments and liaise with multiple departments at the head office, such as Purchasing, Logistics, Accounting, and Maintenance.
✓ Managed the requisition and inventory of office supplies.
✓ Processed few of the company billings (e.g. Security Services, Electric, Rental and
Internet/Communication billings)
✓ Assisted the Purchasing Department to check all delivered items to ensure they matched their purchase orders and invoices.
✓ Entrusted with handling several of the Assistant Manager's Requests for Payments (RFPs), including Revolving Fund Replenishment, Billings, and others if she is in the field.
✓ Act as Receptionist when needed, accommodate clients/visitors and accepting necessary item and document deliveries.
2019
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2021
WQA Phils. Inc.
(Administrative and Operations Officer)
✓ Guaranteed that all schedules and other important matters including concerns during audit are well coordinated between Clients and outsourced auditors.
✓ Ensured government and private clients’ great satisfaction are met and maintained.
✓ Proof read (ISO, HACCP, GMP) Audit Reports to be assessed by the regional office in Jakarta, Indonesia and head office in UK.
✓ Trusted in handling cheque payments and Issue OR to clients.
✓ Accomplished annual renewal of permits.
✓ Trained an admin assistant in maintaining files and other office procedures.
✓ Acted as assistant to the marketing manager.
✓ Performed other Admin tasks assigned.
My Services
Data Entry / Web Researcher
Proficiently manage and process data with accuracy and efficiency. Search the Internet for wide variety of topics.
Virtual Assistant
Managing tasks remotely and optimize efficiency and ensure smooth operations for clients.
Calendar Manager
Efficiently manage calendar, ensuring optimal time management and seamless coordination.
Administrative Assistant
Deliver comprehensive administrative support, maintaining organization, and facilitating smooth daily operations.
Email Management
Efficiently handle and organize emails, prioritize messages, and ensure timely responses.