Experienced professional with over 11 years of international expertise in finance, tendering, executive assistance, and sales support. Known for exceptional organizational abilities, strategic thinking, and a strong attention to detail. Proven track record of effectively managing complex financial operations and providing comprehensive support to executives and sales teams. Adept at developing and implementing efficient processes that drive productivity and contribute to business growth. Strong interpersonal skills enable me to collaborate effectively with cross-functional teams and build relationships with clients and stakeholders. Seeking opportunities to leverage my diverse skill set and contribute to the success of a dynamic
organization.
CENTRAL LUZON STATE UNIVERSITY
• Ensure knowledge and understanding of the products and services offered by the organization which enables to answer product-related questions, provide basic technical support, and guide customers in making informed purchasing decisions.
• Assisting the sales team
Provide support to the sales team by coordinating and managing various administrative tasks and processes such as sending LOI/LPO acknowledgment. Also, preparing sales presentations, proposals, and contracts, as well as organizing and maintaining sales databases and customer records.
Responsible for processing sales orders in our SAP system accurately and efficiently, reviewing and verifying order details, coordinating with other departments such as inventory and logistics, tracking delivery schedules, and ensuring timely order fulfillment.
• Customer service and relationship management
Involved in dealing with customers directly or indirectly by providing assistance and support to customers regarding products, services, and resolving queries or issues.
Diligently updating Customer Relationship Management (CRM) software to maintain accurate sales records, track customer interactions, and gather customer data for analysis and reporting.
• Sales coordination and reporting:
Coordinating sales activities by liaising with different internal teams, such as marketing, finance, and operations, to ensure smooth execution of sales processes.
Generate reports for the weekly pulse meeting with the management and ensuring to meet monthly target as committed.
• Provide various administrative duties, such as leave application approval, staff reimbursement, scheduling meetings and other duties as required.
Assisting the Tendering and Proposals Manager the company;
• Manage diary and organize meetings and appointments
• Prepare letters and memo and provide administrative support as required.
Perform day to day transaction of Tender & Proposals Department by;
• Answer phone calls related to all tender inquiries.
• Arrange the tender process from the pre-qualification stage through to the final bid submission required.
• Ensure that all queries are dealt with in a timely manner. Analyze and coordinate with the administrative, technical and commercial aspects of Tender and Contract process.
• Prepare all the documents required of the Request Proposals. Coordination with other departments/staff specially for arranging documents for the compliance of tender.
• Communicate with the Main Contractor/Clients for any clarification or any documents required in the tender;
• Prepare the Purchase Requisition for the Department and ensure until the materials/goods received as required;
• Provide administrative support required by the Electrical & Mechanical Section head;
• Control and administer all incoming and outgoing documents. Maintain the stationery supplies of the department.
• Prepare the monthly timesheet for the Department;
• Manage electronic copy and hard copy files and documentation thoroughly and accurately in accordance with company system. Performs other related duties as required;
• Assisting the Sr. Vice President-Finance of the company;
• Ensure to check all the documents required before sending for his signature as advised.
• Manage diary and organize meetings and appointments. Prepare letters and memo
and provide administrative support as required.
• Perform day to day transaction of Finance Department by;
• Answer phone calls and direct to the concern person.
• Receive invoices, complete the 3 –way match (Invoice, Purchase order and delivery order). Verify items billed against items on PO and DO prior to register the invoice on Coins ERP approximately 75 to 125 invoices a day.
• Receive DO (delivery order) and GRN (Goods Receipt Note) from storekeeper and communicate for any discrepancies.
• Maintain and update logs of Payment Voucher accurately and arrange the signature of all required signatories.
• Prepare bank letters such as bank transfer letter, request for cheque books and etc. as required.
• Coordination with other departments specially for arranging the signature of the cheques by the authorized signatories.
• Communicating with the suppliers and subcontractors for the payment update as wells as the collection of their cheques thru mails and phone calls.
• Prepare Material Requisition in the system and ensure until the materials/goods received as required;
• Provide administrative support required by the Managers. Manage the documents of the department;
• Manage electronic copy and hard copy files and documentation thoroughly and accurately in accordance with company system and accepted accounting practices.
• Maintain and provide the documents required for the monthly external auditor (PWC PricewaterhouseCoopers and Ernst & Young).
• Control and administer all incoming and outgoing documents. Maintain the stationery supplies of the department.
Analyzing engagement data, identifying trends in customer interaction and planning digital campaigns to build community.
Search the Internet for information on a wide variety of topics.
Promote companies' products and services by developing copy for websites, social media, marketing materials.