Hi! I’m Marife Poloyapoy, an Executive Assistant and Virtual Assistant with strong skills in administration, organization, and creative design. I help executives and business owners stay focused on their priorities by managing emails, calendars, scheduling, travel, and document preparation.
In addition to administrative support, I design professional presentations, decks, and marketing materials in Canva, as well as assist with basic social media content posting. My goal is to provide efficient, reliable, and high-quality support so you can run your business smoothly and confidently.
I continuously invest in my growth through training and skill development, ensuring that I bring professionalism, discretion, and excellence to every task I handle.
Name: Gensantos Foundation College, Inc.
Managed CEO’s LinkedIn presence, posting daily content and a weekly article newsletter
Send out bi-monthly email newsletter
Processed company registration on supplier portals to secure procurement opportunities
Supported recruitment by screening resume, scheduling interviews and coordinating with candid
Improved efficiency by organizing email, files, and designed decks/flyers in Canva
Encode and maintain monthly expense records
Process vendor invoices and ensure timely payments
Prepare VAT data for BIR SLSP reporting
Reconcile supplier statements and resolve discrepancies
Coordinate with departments to verify expense records
Ensure compliance with company policies and regulations
Support ISO compliance and quality management systems
Assist in internal audits and corrective actions
Facilitate quality procedures and training across departments
Ensure documentation meets ISO standards
Generating estimates and invoices
Statement of account management
Accounts payable management (monitoring and payment)
Bank reconciliation
Management reporting
Ageing of accounts receivable
Manage purchase orders and bills
Bank feeds categorization
Inventory Management
Collect payments as authorized by management and ensure accuracy
Deposit and encash checks in accordance with company and banking procedures
Issue official receipts and maintain precise records of transactions
Coordinate with departments to ensure payment information accuracy
Adhere to company policies and regulations for payment handling
Prepared and processed accurate export documentation in compliance with international shipping regulations
Managed cargo bookings and negotiated competitive air freight rates with carriers to optimize shipping costs
Monitored flight schedules and proactively communicated delays or issues to supervisors to ensure smooth logistics operations
Issued and dispatched invoices to both local and international clients, ensuring timely and accurate billing
Handling inquiries via email/chat, resolving concerns quickly, and ensuring a positive client experience.
Designing decks, flyers, posters, social media graphics, and simple branding materials using Canva.
Managing emails/calendars, scheduling meetings, handling data entry, reports, and organized record keeping.
Uploading and scheduling posts, formatting captions/visuals, and keeping social media content on schedule.
