Hello! I am a fur mom of four with an avid passion for travel. I bring a wealth of professional experience spanning diverse roles. Currently excelling as the Venue Manager Assistant at UTP Beyond Borders Cavite since January 2023, I serve as a pivotal link in coordinating Occupational English Tests with its partner test venue. Prior to this, I showcased my expertise as an Order Management and Logistics Specialist at ABB INC, where I handled invoicing, procurement, and expat support. My journey also includes a significant chapter at Schneider Electric as a Sales Support Associate, contributing to pre- and post-sales administrative tasks. Beginning my career at UTP Beyond Borders as a Field Associate, I played a key role in coordinating Work and Travel USA applications. Beyond my roles, I cherish the joys of being a fur mom and exploring new destinations through travel. With a well-rounded career of diverse experiences, I bring versatility, commitment, and adaptability to any professional endeavor.
De La Salle University Dasmarinas
• To be a representative of UTP Beyond Borders to its partner school in coordinating Occupational English Test (OET).
• Preparation for the facilitation of the venue in cooperation with the Main Venue Manager.
• Troubleshooting registration and confirmation in the portal
• Ensuring manpower is sufficient on test day (Saturday)
• Reporting any incidents through the portal
• Ensuring the safety transport of examination papers to the test room on test day
• Coordination with OET point person on test day
• Scanning and shipment of answered examination papers and audio files the day after the test day
• Effective destruction of confidential examination materials after test day or when
instructed by OET
• Adhere to the OET Test Delivery Regulations
• Ensure proper and professional conduction of the OET Listening, Reading, Writing, and Speaking sub-tests
• Generate accurate and timely invoices for products and services rendered to customers.
• Create purchase requests and purchase orders in alignment with procurement guidelines.
• Assist expat engineers with visa requirements and special working permit
• Maintain accurate records of petty cash transactions and ensure proper documentation
• Perform data entry into systems in timely manner and ensure the correctness of the data; for each entry, check through the documentation to ensure they are in line with the unit’s requirements
• Generate reports periodically and check the correctness of the reports, in case of errors due to data entry, work with various functions for correction
• Collect and archive documentation regarding the orders, records assumptions and decisions taken during the process
• Ensure the procurement of product is correct in quantity and quality, the procurement terms and conditions as agreed with suppliers (delivery terms, payment terms etc.)
• Ensure on time delivery from suppliers as per delivery schedules
• Ensure smooth clearance of goods through availability of all relevant documents related to quality, country of origin, tax, shipping docs
• Work closely with transport service providers to assure efficient and effective execution of processes, assists in obtaining necessary transport permits and codes and prepare proper transportation paperwork and import/ export documentation
• Verify the accuracy of billing and documentation issued by the forwarders (KPIs, costs, etc.) and prepare transportation performances reporting. Ensure that the import, inbound, outbound and export documentation is properly managed and resolve operational issues
• Supervise forwarders daily performance and cost. Control and monitor system interfaces with forwarders and supervise all transportation related plans and processes. Responsible for issues resolutions with the forwarders including service quality, claims (forwarder) etc
• Support in back-office work to facilitate the smoothness of office activities
• Assist Internal Stakeholders such as Service Sales Representative with Pre-sales and Post sales administrative task
• Qualify and Tender simple service contracts recurring and new contract
• Responsible for pre-booking process for clean order booking
• Resolves issue and system errors that arises in pre-booking and post booking
• Assist Sales Representative in Finance related approvals such as bill to creation and raising International Credit Claim (ICC) in Lotus Notes
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