2014
Master in Business Administration
Mindoro State University
Welcome to My Professional Space!
Thank you for stopping by. Here, you'll get a glimpse into my professional journey, projects, and the passions that drive me. Whether you're here to delve into my work, check out my latest projects, or explore potential collaborations, I'm thrilled to share my world with you.
I'm an accomplished administrative professional with over 11 years of experience. My career has been focused on enhancing efficiency and productivity through meticulous organization and a versatile set of administrative skills.
Over the years, I’ve had the privilege of supporting a diverse range of clients across Australia and the US. From managing multiple projects simultaneously to proactively handling schedules, meetings, and deadlines, I’ve always been committed to exceeding expectations and keeping everything on track.
I genuinely hope you enjoy exploring my site and discover something that sparks your interest. If you’re excited about the possibility of working together, please don’t hesitate to get in touch. I’d love to hear from you and see how we might collaborate!
Proof of Expertise
Social Media Management
Real Estate
QuickBooks Expert
Email Management
Data Entry
List Building
Data Management
County Records Pulling
Data Scrubbing
Certificates
Career Milestones
"I'm a Pro at Making Schedules Work, Diving Deep into Research, and Keeping Communication Flowing Smoothly"
March 2023
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present
Freelancer
(Real Estate Administrative Assistant)
Provide Administrative Support: Offer comprehensive administrative assistance, including data entry, research, email management, and other essential tasks to ensure operational efficiency.
Research Delinquent Tax Sales: Conduct detailed research to find Delinquent Tax Sale lists, aiding clients in real estate expansion and investment strategies.
Utilize Advanced Platforms: Use platforms like Smartsheet, Zillow, Chase, GIS Parcel Viewer, Realtor, Redfin, QPublic, Propstream, Tax Sales Resources, and Google Earth to gather and deliver accurate, up-to-date information to clients.
Manage Client Communications: Efficiently handle client interactions and project coordination using the Zoho platform, ensuring smooth communication and regular updates.
December 2023
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present
Freelancer
(Virtual Assistant)
Organize and Prioritize Emails: Regularly sort and organize emails into appropriate folders or categories to keep the inbox structured. Prioritize emails based on urgency and importance to ensure timely responses.
Filter and Flag Important Emails: Filter out spam, promotional, or irrelevant emails to keep the inbox clean. Flag important emails that require immediate attention or follow-up.
Maintain a Clean and Organized Inbox: Regularly archive or delete old emails and declutter the inbox to improve organization and efficiency. Perform routine maintenance to ensure storage limits are not exceeded.
Set Up Filters and Rules: Set up automated filters and rules to sort incoming emails into designated folders, reducing manual sorting and ensuring important emails are not missed.
Manage Subscriptions and Unsubscribe from Unnecessary Emails: Manage subscriptions to newsletters, updates, and promotional emails. Unsubscribe from unnecessary or irrelevant emails to reduce clutter.
Monitor and Report on Inbox Activity: Monitor the inbox for urgent or high-priority emails and notify the client. Provide regular reports on inbox activity, such as unread emails or pending responses.
August 2023
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May 2024
Freelancer
(CM Virtual Assistant)
Product Upload and Management: Products are uploaded to CM or Linktree according to client specifications, ensuring high-quality images, descriptions, pricing, and other details. All product details are double-checked for accuracy and consistency.
Product Categorization and Organization: Products are categorized based on client-provided categories, and sorting is managed to maintain a user-friendly interface. Categories are updated and reorganized as needed.
Data Accuracy and Completeness: All product data is verified for completeness, accuracy, and consistency with client guidelines. Quality checks are performed on uploads to ensure there are no errors or missing information.
Link Management and Verification: All links associated with products, pages, or categories are checked to ensure they function correctly. Links are manually updated when necessary, and regular audits are conducted to identify and fix broken or outdated links.
Troubleshooting and Issue Resolution: Issues related to product uploads, categorization, or link functionality are identified and resolved promptly. More complex issues are coordinated with developers or technical support.
Database and File Organization: An organized system is maintained for managing product data, images, and other related files to ensure easy access and retrieval. Backups of all data uploaded to the website are kept to prevent data loss.
March 2023
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August 2023
Freelancer
(Virtual Assistant)
Email Inbox Management: Assist clients in managing their email inbox daily by reviewing all activities and ensuring timely responses to important messages.
To-Do List Workflow Creation: Develop and maintain a daily-updated workflow for clients, including a running to-do list to help them stay organized and prioritize tasks effectively.
Report Compilation: Collaborate with clients to create and compile reports, transforming raw data into clear, easy-to-understand formats.
Communication Management: Utilize Airtable and Microsoft Teams for communication with clients, ensuring efficient and effective collaboration.
2019
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present
Department of Education
(Administrative Assistant)
Process Necessary Documents for Payroll Preparation: Gather and review all required documents to ensure accurate payroll preparation. This includes verifying employee timesheets, leave records, and any changes in payroll information. Ensure that all documentation is complete and correct before submitting it for payroll processing.
Prepare Disbursement Vouchers: Create and complete disbursement vouchers for all outgoing payments. Verify that all supporting documents are attached and that the vouchers are accurately filled out, reflecting the correct amount and purpose of the payment. Submit the completed vouchers for approval and processing.
Encode Transactions and Update Database: Enter financial transactions into the database of disbursements with accuracy. Regularly update the database to ensure it reflects the most current financial information and maintain balance for accurate financial reporting. Reconcile entries as needed to ensure consistency and correctness in the records.
Process and Prepare Documents for Government Contributions: Prepare and process all necessary documentation for government contributions, including Pag-IBIG, PhilHealth, and GSIS. Ensure that all contributions are accurately calculated, documented, and submitted in compliance with government regulations and deadlines.
Perform Other Clerical Tasks: Handle additional clerical duties, such as preparing school forms and compiling and submitting various reports. Ensure that all forms and reports are completed accurately and submitted on time, and assist with any other administrative tasks as required.
2011
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2019
Medical Mission Group Hospital and Health Services Cooperative of Oriental Mindoro
(Accounts Payable Officer)
Accounts Payable Management: Monitor and update the Accounts Payable book, generate monthly AP schedules for financial reporting, and resolve any discrepancies in AP records.
Member Share Capital Tracking: Prepare and post schedules of member patient share capital, ensuring updates are accurately reflected in the subsidiary ledgers.
Dietary Section Reporting: Prepare monthly reports on inflows and outflows for the dietary section, and analyze financial data to ensure accuracy.
Daily Cash Counts: Conduct daily cash counts for the dietary section, reconcile cash with remittance records, and report any discrepancies found.
Schedule Preparation: Prepare and maintain schedules for patient deposits, accounts payable, and professional fees, ensuring all schedules are accurate and timely.
Contribution and Loan Analysis: Analyze monthly SSS, PhilHealth, and Pag-IBIG contributions and loans, reconcile records, and report any inconsistencies.
Cash Reconciliation: Reconcile the Senior Citizen Book with the Collection Report, ensuring all cash records are accurate and discrepancies are promptly addressed.
Tailored Services for You
Social Media Management
Analyzing engagement data, identifying trends in customer interaction and planning digital campaigns to build community.
Data Entry / Web Researcher
As a Data Entry Specialist, I provide speed, accuracy, and streamlining your data so you can focus on what matters!
Real Estate Administrative Assistant
Offering support with research, email management and tax sale research for Real estate Investors.
Email Management
I organize your inbox, prioritize emails, set up filters, and monitor important messages to keep everything on track.
Words from My Clients
Virtual Assistant
My name is Ashley Meyer; I am the VP of Real Estate for City+Ventures and I have had the pleasure of working with Kristia for five months. I am writing to provide my recommendation for hiring Kristia as a Virtual Assistant, or quite frankly any role needed, as she has impressed me with her ability to complete any task presented to her.
Kristia helped organize my inbox on a daily basis and was extremely proactive in asking for feedback and continually looking for ways she could improve the process. When I hired Krisita, I provided very little guidance and she was able to rise to the challenge a create a system that she thought would work best for both of us, by gathering some of my feedback and watching how I interacted with folks. Kristia certainly saved me hours each week by streamlining my overwhelming email communications and always reminding me of items that needed my attention.
I would highly recommend hiring Kristia for any role that requires attention to detail, organization, and a proactive mindset. I have sincerely enjoyed working with Kristia and it is clear that she will be an asset to any organization.