2000
Bachelor of Science in Tourism
Polytechnic University of the Philippines
This Is Me
- Can effectively relate and communicate with professionals and staff in all levels.
- Well-organized, systematic and industrious – can work evenly well in a self-directive environment.
- Knowledgeable in computer applications (MS- Word, MS-Power Point, MS-Excel)
- Willing to have work trainings and workshops.
- Competent in arranging meetings, taking minutes of meeting, composing memoranda, and other administrative works.
My Skills and Competencies
Administrative Assistant
Social Media Management
Graphic Designer
Data Entry
Certificates
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My Experience and Education
2005
-
2022
Department of Medicine
(Administrative Assistant)
• August 2012 to July 2022, assigned secretary for Division of Geriatric Medicine
• August 2012 to July 2022, assigned secretary for Division Physical Medicine and Rehabilitation
• February 2012 to February 2015, assigned secretary for Division of Endocrinology
• January 2006 to August 2012, assigned secretary for the Division of Physical and Geriatric Medicine
• November 2008 to March 2011, assigned secretary for the Division of Dermatology
• August 2005 to May 2006, assigned secretary for the Long-Term Care Service.
Job Description:
• Liaise with other department personnel and other organizations, to facilitate communication and appropriate action on behalf of the department;
• Manage routine queries and refer those that are appropriate to person responsible as required;
• Develop a variety of correspondence including those of a sensitive nature, transcribe correspondence, and distribute as required;
• Maintain database and filling system both electronic and hardcopy;
• Receive, screen, register, distribute and prioritize all incoming mail, electronic and hardcopy;
• Track and review of business resulting from Committee minutes and submit to person responsible for further review and action;
• Develop meeting agendas and prepare minutes information packets, records and transcribe minutes, compose all related action memoranda and track follow-up issues to completion chaired by Person responsible;
• Prepare reports as instructed;
• Provide holiday coverage as appropriate;
• Delegate workflow and supervise lower reports;
• Use the chain of command appropriately to communicate and resolve issues;
• Maintain confidentially at all times;
• Perform other job-related duties within his/her ability as required and as instructed
Recording Secretary for the following Committees:
• Department of Medicine Quality and Patient Safety Committee (June 2014 to July 2022)
• Physical Medicine and Rehabilitation Residency Training Program Committee (August 2012 to July 2022)
• Adult Endocrinology Fellowship Training Program Committee (February 2012 to February 2015)
• Department of Medicine Computerize Physician Order Entry Committee (March 2011 to Feb 2012)
• Central Region Rehabilitation Committee (January 2010 to July 2022)
• Department of Medicine Mortality and Morbidity Committee (July 2006 to January 2012)
• Dermatology Residency Training Program Committee (November 2008 to March 2011)
• Department of Medicine Capital Equipment Committee (November 2008 to March 2011)
• Long Term Care Executive Committee (August 2005 to May 2006)
• Task Forces and Commissioning Committee (as directed)
2001
-
2005
Medical Records Department, Al Iman General Hospital, Ministry of Health, Riyadh, KSA
(Ward Clerk (Operating Room and Male Surgical and Medical Ward))
• Must ensure that the ethics of confidentiality as per MOH policy is strictly followed.
• Ensure all relevant documents and forms needed in the ward are available at all times.
• Ensure all forms are properly documented by all users (Admission Clerk, Physicians, Nurses and Technicians.)
• Arrange the contents of the Medical Records as per laid down protocol.
• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Ensure all discharge protocols are duly observed for all discharge patients.
• Ensure prompt collection of all diagnostic report for filling in relevant case folders.
• Prepare the Daily Census and Monthly Statistics of the unit.
• Responsible for the registration of the patient who will undergo an operation.
• Create, maintain, and enter information into databases.
• Maintain logs of activities and completed work.
• Compare data with source documents, or re-enter data in verification format to detect errors.
• Compile, sort and verify the accuracy of data before it is entered.
• Store completed documents in appropriate locations.
• Select materials needed to complete work assignments.
• Locate and correct data entry errors, or report them to supervisors.
• Locate and attach appropriate files to incoming correspondence requiring replies.
• Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
• Establish work procedures or schedules and keep track of the daily work of clerical staff.
• Maintain scheduling and event calendars.
• Complete forms in accordance with company procedures.
• Schedule and confirm appointments for clients, customers, or supervisors.
• Mail newsletters, promotional material, or other information.
• Prepare and mail checks.
• Order and dispense supplies.
• Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
• Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports.
• Use computers for various applications, such as database management or word processing.
• Conduct searches to find needed information, using such sources as the Internet.
• Operate electronic mail systems and coordinate the flow of information, internally or with other organizations.
• Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
My Services
Social Media Management
Analyzing engagement data, identifying trends in customer interaction and planning digital campaigns to build community.
Data Entry / Web Researcher
Search the Internet for information on a wide variety of topics.
Content Creator
Promote companies' products and services by developing copy for websites, social media, marketing materials.
General Virtual Assistant
Devoted to seeing customers' projects through to completion and securing top-notch delivery.
Testimonials
Prof. Salih Bin Salih, MD, FACP, FRCP (Edin)
Her contribution as Senior Administrative Assistant to the Division of Geriatric Medicine and Physiatry is highly valued. She has a high sense of responsibility and very trustworthy. She has always been creative and a kind individual who makes work related duties easier to all the staff under her care. She easily adapt to the tasks assigned and worked hard to fulfill her duties. She coordinated several symposia and conferences for health care related to that has widen her knowledge and skills when it comes to organization of conferences. On a personal level, she is a polite person who demonstrates appropriate interpersonal skills with her colleagues, medical staff, senior and other departments. I am proud to have known and worked with Ms. Roxas, with her qualifications, abilities, and enthusiasm, I trust that she can take on more challenging jobs as she does to ensure satisfactory services to the department. Khristine has amazing capabilities, yet she has a very simple personality. She recently told me that she is ending her contract and pursuing some other career options, and honestly, it shocked me, and more than that made me afraid as to what will happen to the Divisions when she leaves the department. I wish her all the best in her life and career, and cannot stop her from doing what is good for herself and her family.
Khristine is a mature and dedicated person who has a commendable knowledge and skills. I have no hesitations in writing this recommendation letter to whatever purpose this may serve her.
Dr. Marwan Al Kishi
I have known and worked closely with Ms. Khristine Joy Roxas Sta. Maria from 2006-2022, Administrative Assistant in the Division of Physical Medicine and Rehabilitation. As her direct supervisor, I only have the highest commendations for her.
Primarily her work involves managing correspondence, arranging appointments. In addition, she is responsible for preparing documentation for various reports, statistics, credentialing and privileging, staff annual evaluation as well as annual report and department policies. There are also other duties which involved arranging, attending and preparing the minutes of a variety of meetings. Khristine is a capable person and skilled in all aspects of administrative tasks. I have always been impressed by communication skills, diligence and professional demeanor. She is extremely committed, remarkably self-motivated and extremely reliable. Despite of the mounting workload, she managed to execute her duties professionally. She gets along well with her colleagues and other staff not only in the department but in the hospital as well. I found her hard-working, reliable individual with a nice personality. With enthusiasm, I have no hesitation and no doubt that she will be a strong addition to any institution she wishes to join.
Dr. Mohammed Al Shahrani
It has been my great pleasure to know Ms. Roxas over the past nine years as Administrative Assistant in Medicine and Rehabilitation Division.
In my experience, Ms. Roxas is dependable, discreet, likeable, honest and enthusiastic. Her professional conduct with the team and colleague is amazing. I can state without reservation that Ms. Roxas has shown herself to be empathic, kind and hard-worker who has communicated effectively, interacted appropriate with all staff, residents and members of the team and who has demonstrated reliability and conscientiousness. She demonstrated initiative, intelligence, creativity and ability to function as productive member of the team. She is willing to accept the challenges and listen to input enable her to contribute thoughtful, well-reasoned approached to helping others solve difficult problems.
Dr. Maram Al Fouzan
As our Geriatric Medicine Division administrative assistant for more than 10 years, she was responsible for performing various work such as supporting management, executive, and communication tasks. She was handling all our division's correspondence and arranging schedules and meetings.
Khristine is a dependable, professional and competent secretary. She always managed to handle her typing work with diligence and maintained her tasks up to the highest standards and in a timely fashion. She proved herself as a dedicated and energetic individual who was ready to take on new challenges and more duties. I fully support her in any post she wished to join and I am sure she will be a great asset.
Dr. Intesar Malik, FRCP, FRACP
Khristine has worked for Division of Geriatric Medicine and Division of Physical Medicine and Rehabilitation, Department of Medicine, King Abdulaziz Medical City, Riyadh, Kingdom of Saudi Arabia for over 16 years. She joined this role in 2006 and left in 2022. She has seen and was a part of the expansion of both divisions during this time. When she joined, there was only one consultant with inception of Geriatric Medicine Division. When she left, there are five consultants, two staff physicians, and two fellows in addition tot he sixteen physician in the Division of Physical Medicine and Rehabilitation. She has been instrumental in the development and expansion of the Geriatric Medicine Division. She is exceptionally good in her job. She has excellent skills, which are helping her to execute her duties. These include excellent communication skills (both verbal and written), time management, meeting, the deadlines, team playing and stepping up the pace in busy times. She stands up for colleagues in their absence.
I recommend her unreservedly for the roles which she would apply in future. Her future employers will not be disappointed if they offer her the employment.
**signed on this day of 28 June 2022