1999
Bachelor of Elementary Education
Wesleyan University – Philippines
Hi, I am Jay Javier
With over 15 years of experience in administrative roles, I have honed my skills as a Data Entry Specialist and Bookkeeper. My dedication to data management has enabled me to process high volumes of data with precision and efficiency. Proficient in various data entry platforms, my expertise extends to the latest software like Microsoft 365.
I am poised to enhance your company's success through steadfast dedication, substantial effort, and a wealth of knowledge acquired from a diverse array of professional experiences.
VIRTUAL ASSISTANT
Data Entry Specialist | Business Support
Email Marketing Flyers
Data Entry Especialist
Virtual Assistant
Bookkeeping
Certificates
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My Experience and Education
2023
-
2024
Wonder Chain Trading LLC
(Procurement and Warehouse Coordinator)
Dealing with all purchasing activities and policies with cost efficiency.
Market research for potential suppliers negotiating contracts and
agreements.
Plan and coordinate with the logistic team the distribution and storage of
goods and services.
2017
-
2022
Solution Leisure Group
(Purchasing Cum Storekeeper)
Preparing the Credit Facility Form and the required documents.
Monitoring of the vendors/customers for the deliveries delayed and
processing the invoice.
Making purchase order.
Controlling the shrinkage and inventory for the stock take
Tracking sales orders to ensure that they are scheduled and shipped
out on time and ensuring the deliveries.
Carrying out administrative tasks such as data input, processing
information, completing paperwork, and filing documents.
Monitoring the store warehouse with the FIFO system.
Checking the incoming and outgoing deliveries and transfers,
controlling the damages, and communicating with the
suppliers/warehouse manager in case of any discrepancy in the
deliveries
Initiate the procedure of any sales issues with customers for deliveries
and change order advice.
Accurate analysis and assessing statistical data.
Interact with vendors to discuss production, sample requests, shipping,
vendor errors, and other pertinent issues.
2016
-
2017
Retail Arabia (Hamleys)
(Purchasing Supervisor / Inventory Controller)
Responsible for all levels of stock control from sending orders to receipt of
orders to delivery at the branches and conducting annual stock take.
2015
-
2016
KTC International Co. LLC
(Sales Administrator)
Processing a high volume of product orders.
- Processing invoices for all sales transactions
- Checking prices and contracts are up to date.
- Reporting monthly sales results to the sales team.
- Supporting the sales force with general operations to help reach the team’s objectives.
- Taking phone calls from customers.
- Communicating internally important feedback from customers.
- Processing staff timesheets and dealing with and responding to high volumes of emails.
- Preparing and Submitting Tender
2009
-
2015
Bahra Cables Manufacture Co. Ltd.
(Business Support Unit | Sales)
Act as a primary customer resource for calls, e-mails, and voice mails when a Sales Team member is out of the office and handling a high volume of customer inquiries and purchase orders
- Providing a high quality of service to the customer.
- Complete any projects assigned by the Sales Manager including but not limited to weekly and monthly reports, data entry, prospect mailings, and any other sales support functions that may arise, as staffing requirements and business evolution dictate.
- Provides support and assistance to fellow team members/departments, as needed, to meet company/team goals including but not limited to assisting with incoming queue calls.
- Provide sales and product expertise for overflow and bounced calls from the Sales Team where immediate assistance is required and the Sales Team is not immediately available, offering a seamless transition to the sales process whenever possible.
- Assist Sales Team employees in resolution. Situations and products will evolve with experience.
- Interact with vendors to discuss production, sample requests, shipping, vendor errors, and other pertinent issues.
- Processing Tender Submittals, Generating special samples, catalogs, follow-up, and general business letters.
- Confirm and input orders such as ribbons, inserts, and badge holders, including interacting with clients and vendors to finalize the order.
- Initiate the procedure of any sales issues with customers for deliveries and change order advice.
2003
-
2008
Al Sadhan Group of Companies
(Encoder | Received)
- Take product orders and verify if items are available in stock.
- Pull orders from storage areas and compare them with order forms.
- Check products to ensure working order and quantity.
- Choose appropriate packing materials and containers and pack products according to product safety protocols.
- Make sure each container is sealed using glue or nails and labeled with appropriate information.
- Load containers onto forklifts and drive them to the delivery pallet. Assist in unloading containers from the forklifts and loading them on delivery trucks or vans.
- Receive product deliveries from manufacturing units and ensure they are properly stored.
- Arrange items in an organized manner to avoid damage or premature wear and tear.
- Create delivery and shipment reports and ensure all information is keyed into the company database.
- Ensure cleanliness and maintenance of equipment and tools used in the delivery or loading process.
- Make sure that the warehouse is always clean. Maintain both shipping and receiving logs.
- Move raw materials to the production areas and finished products to the storage areas.
My Services
Product Research
I will assist you in identifying the most cost-effective budget to strategically shape your business for success.
Bookkeeping
Managing the day-to-day accounts function, completing data entry, and maintaining accurate records for business
Email Marketing Flyers
Analyzing engagement data, identifying trends in customer interaction and planning digital campaigns to build community.
Data Entry Specialist
Search the Internet for information on a wide variety of topics.
Virtual Assistant
Promote companies' products and services by developing copy for websites, social media, marketing materials.
Procurement
I assist in monitoring inventory, writing orders to refill stock, and sourcing reliable and cost-effective suppliers.