2023
Master of Business Administration
La Salle University
More Info About Me
Organized. Reliable. Purpose-driven.
I'm a committed and detail-oriented administrative professional with a strong passion for organization, efficiency, and meaningful work. I value clear communication, reliability, and maintaining a supportive, well-structured environment for teams to thrive.
With a naturally curious mindset and a love for continuous learning, I approach every task with focus, integrity, and dedication. Whether managing daily operations, coordinating schedules, or handling confidential matters, I am to contribute with thoughtfulness, consistency, and care.
My Skills and Competencies
Bookkeeping
Data Entry
Lead Generator
Certificates
My Experience and Education
2024
-
2025
Department of Education
(Senior Bookkeeper)
I. Core Bookkeeping and Accounting Functions:
Supervises the bookkeeping work of accounting clerks.
Maintains the Books of Accounts (General Ledger, Subsidiary Ledgers, General Journal, Cash Receipts Journal, and Cash Disbursements Journal) for various funds (e.g., Regular Agency Books and other special funds).
Maintains the Registry of Allotments and Obligations for all funds.
Posts financial transactions from the books of original entry to the general ledger.
Foots and balances the general ledger and keeps various subsidiary ledgers.
Prepares Trial Balances, monthly statements of income and expenditures, and other required financial statements (e.g., Balance Sheet, Income Statement, Statement of Cash Flows, Statement of Government Equity).
Reconciles treasury checks, account current, and bank balances with book balances.
Prepares Journal Entry Vouchers for all financial transactions.
Certifies as to the availability of funds/allotment.
Checks/verifies computations and supporting documents of all disbursement vouchers prior to processing for payment in accordance with DepEd and government rules and regulations.
Monitors the release of cash advances and liquidation reports from schools or other units without a complete set of books.
Performs all monthly, quarterly, semi-annual, and annual bookkeeping tasks, including asset disposal and year-end adjustments.
Analyzes financial statements, understands cash flow, and can complete basic management accounts.
Maintains and safeguards all financial records, books, and supporting schedules.
II. Reporting and Compliance:
Prepares and submits financial and accountability reports to management, Commission on Audit (COA), Department of Budget and Management (DBM), and other oversight agencies.
Prepares schedules to support financial statements/reports.
Assists in the preparation and submission of monthly, quarterly, and annual financial reports and monitoring to relevant oversight agencies.
Assists in the review and verification of Liquidation Reports/debit memos.
Analyzes COA audit findings and recommendations and monitors the status of compliance.
III. Administrative and Support Functions:
Prepares correspondence on financial and bookkeeping matters.
Receives, records, and routes documents addressed to the Schools Division Superintendent (SDS) or other relevant officials, logging them and attaching routing slips.
Maintains an organized and user-friendly filing system for records and documents, ensuring their safety and security.
Documents proceedings and agreements of meetings as assigned.
Prepares or encodes word documents and other presentation materials.
Provides assistance and administrative support to training and conferences.
Coordinates the preparation of documents needed for office operations.
Ensures the security of office equipment and the availability of office supplies.
Receives and routes incoming calls, greets visitors, and responds to their needs.
Coordinates travel bookings and meetings/appointments as needed.
Performs other related bookkeeping, accounting, and administrative tasks as may be assigned by the immediate supervisor or Schools Division Superintendent (SDS).
2016
-
2024
Department of Education
(Disbursing Officer)
I. Cash Management and Disbursement:
Receives and reconciles cash advances: Obtains authorized cash advances for various purposes (e.g., salaries, MOOE, travel expenses, petty cash) and ensures proper documentation.
Disburses funds: Pays out cash or issues checks for authorized expenditures as per approved disbursement vouchers, payrolls, and other financial documents.
Prepares payrolls and payslips: Assists in the preparation and release of salaries, wages, allowances, and other benefits to DepEd personnel.
Handles petty cash fund: Manages and replenishes the petty cash fund for minor authorized expenditures.
Processes checks: Prepares, verifies, and releases checks to payees, ensuring proper identification and acknowledgment.
Remits collections: Receives and remits daily cash collections (e.g., school fees, donations, other income) to the cashier or authorized depository bank.
Prepares remittances for salary deductions: Processes and remits various salary deductions (e.g., GSIS, Pag-IBIG, PhilHealth, withholding taxes, private loan deductions) to the respective agencies.
II. Accountability and Reporting:
Maintains cashbook/cash records: Accurately records all cash receipts and disbursements in the official cashbook or other prescribed financial records on a daily basis.
Prepares daily/weekly/monthly cash reports: Generates and submits reports on cash collections, disbursements, and balances to the immediate supervisor, accountant, or head of office.
Prepares liquidation reports: Accounts for all cash advances by preparing and submitting detailed liquidation reports with complete supporting documents, ensuring compliance with auditing requirements.
Reconciles cash on hand: Conducts daily cash counts and reconciles physical cash with recorded balances.
Safeguards funds: Ensures the security and integrity of all cash and financial documents under custody.
Assists in audit examinations: Cooperates with internal and external auditors during cash examinations and provides necessary documentation.
III. Document Processing and Verification:
Examines and verifies supporting documents: Checks for completeness, accuracy of computations, proper account classification, and compliance with DepEd policies and government rules and regulations (e.g., COA rules) for all disbursement vouchers and other payment requests.
Sorts and files documents: Organizes and maintains systematic filing of paid vouchers, payrolls, official receipts, communications, and other financial records for easy retrieval and audit.
Assists in the preparation of financial documents: Provides clerical support in preparing various financial forms and documents as needed.
IV. Other Administrative Support:
Provides general clerical support related to financial transactions.
Responds to inquiries regarding payment status or financial procedures.
Performs other related duties as may be assigned by the immediate supervisor.
2012
-
2016
La Salle University
(Circulation In-Charge)
. Circulation Services Management:
Charging and Discharging Materials: Manages the check-out and check-in of all library materials (books, periodicals, audio-visual resources, equipment, etc.) using the library's circulation system (manual or automated).
Patron Registration: Registers new library users (students, teachers, staff) and issues library cards, ensuring all required information is accurately collected and maintained.
Overdue Management: Monitors overdue materials, prepares and sends overdue notices, and follows up on unreturned or lost items, including processing fines/fees according to library policies.
Holds and Reserves: Manages the system for placing and fulfilling holds or reserves on requested materials.
Shelving and Shelf Reading: Oversees the proper shelving of returned materials according to the library's classification system (e.g., Dewey Decimal Classification) and conducts regular shelf-reading to ensure materials are in correct order.
II. Collection Maintenance and Organization:
Physical Condition of Materials: Inspects returned materials for damage and initiates repairs or withdrawal procedures for items beyond repair.
Inventory: Assists in conducting regular physical inventory of library collections to identify discrepancies, lost items, and materials for weeding or repair.
Collection Display: Arranges and maintains attractive displays of library materials to promote reading and highlight new acquisitions or special themes.
Maintain Orderliness: Ensures the library area, particularly the circulation desk and shelving areas, is clean, organized, and conducive to learning.
III. User Assistance and Customer Service:
Assistance to Patrons: Provides direct assistance to students, teachers, and other users in locating materials, using library resources (e.g., computers, online catalogs), and understanding library policies and procedures.
Orientations: Conducts orientations for new students and staff on library services, rules, and how to utilize library resources effectively.
Problem Resolution: Addresses and resolves patron concerns or issues related to circulation, lost items, or general library use in a professional and courteous manner.
Reader's Advisory: Offers basic reader's advisory services, recommending books and other materials based on user interests or curricular needs.
IV. Administrative and Reporting:
Data Collection: Collects and maintains statistics related to circulation activity (e.g., number of check-outs, most circulated items, number of users).
Report Generation: Prepares regular reports on circulation statistics, overdue materials, and other relevant data for the Head Librarian or school administration.
Policy Implementation: Ensures consistent application of library policies and procedures related to circulation.
Record Keeping: Maintains organized records of circulation transactions, patron accounts, and other relevant documentation.
Supervision: Supervises or guides student assistants or library volunteers in performing circulation tasks.
V. Other Duties:
Assists in promoting library programs and activities (e.g., reading contests, book clubs).
Participates in professional development activities to stay updated on library trends and technologies.
Performs other related duties as assigned by the Head Librarian or School Head.
My Services
Bookkeeping
Manage ledgers, process invoices, reconcile accounts, track expenses, file taxes, and generate financial reports.
Data Entry / Web Researcher
Search the Internet for information on a wide variety of topics.
Lead Generator
Generate, nurture, and convert leads. Manage pipeline and CRM to drive revenue growth.