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Lincoln College, United Kingdom
More Info About Me
• An enthusiastic person with years of experience in the Local Authority within a busy administrative and financial office environment.
• Nominated as the “Employee of the Month” during the first placement of apprenticeship.
• Nominated as The Apprentice of the Year.
• Competed at the World Skills competition to represent Lincoln College, United Kingdom
• 13 years of experience working with data base system and admin with a finance background.
• An effective communicator with a strong attention to details.
• Enjoys leading a being part of a team and able to work well on own initiative.
• Capable of demonstrating high levels of motivation required to meet the tightest of deadlines.
• Capable of working even under significant pressure, possesses a strong ability to perform effectively.
• Values education and passionate about learning new things as well as developing existing skills.
My Skills and Competencies
Fluent English
Team Leading
System Administration
Part Qualified Association of Accounting Technician (AAT)
Credit Controll
QuickBooks Specialist
Data Entry
Certificates
My Experience and Education
2022
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2023
JCT600 – Audi Lincoln
(Credit Controller)
o Responsible for maintaining accounts within the Sales Ledger of the Audi brand for seven sites – York, Hull, Lincoln, Grimsby, Boston, Sheffield and Doncaster.
o Proactively manage credit balances keeping the debts to the minimum. Chase payments, query non-payments and resolving debt related queries with complete accuracy and in timely manner whilst maintaining good communication and build trusting relationships with the stakeholders.
o Monitor payments and allocation against invoices.
o Producing weekly report for general ledger debts and cash debts - liaising with sites managers to query aged debts.
o Monthly reporting of the brand overall debts and reconciling of all accounts.
o Maintaining clients’ accounts in relation to their credit limits from opening, referencing, reviewing increase and putting stop flag for non-payments.
o Raising invoices and credit notes as required.
o To undertake ad-hoc duties from the Brand Credit Controller and Accountants.
2022
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2022
Streets LLP Chartered Accountants
(Accounts Administrator)
o Setting up new clients in to the system ensuring clients details are managed accordingly keeping the database up to date with any changes.
o Preparing and sending out Engagement Letter/Financial documents to clients
o To liaise to HMRC with any tax related inquiries.
o To communicate to the client’s previous/future accountant relaying previous information and documentation relating to the client.
o To run credit safe check and research potential clients for money laundering and retrieve documents at the Companies House.
o Submitting of the client’s Confirmations Statements to the Companies House – managing changes and actioned in timely manner and raise invoices.
o Debt collection – sending out reminders, statements and invoices to aged debtors. Communicating with clients and maintaining good relation.
o To also cover reception as and when needed and duties will include the meeting and greeting of clients/visitors, and answering and transferring internal and external calls.
o To take payments on the phone and putting this through to the system.
o To undertake other administrative support to the Firm’s Accountants and ad-hoc HR administrative duties.
2018
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2021
City of Lincoln Council
(Workflow Management System Administrator)
o System administrator for the Council’s Information@Work system.
o Ensuring the implementation of changes in the use of the system throughout the authority and advise on its integration into other systems throughout the organisation, in order to provide an electronic data management service.
o Working closely with IT and Developers to support all element of use and life cycle of the system from new updates, testing the system and all its processes and functions before it is rolled out to the service users and continuously analyse potential improvement.
o Maintaining and controlling the service users’ access control log to the system, creating user groups, updating the system for new users and leavers.
o Provide technical assistance and training sessions to users. Creating and updating procedures of processes for system user’s reference. Keeping database up to date.
o Responsible in maintaining the Council’s electronic archiving system. Locating paperwork and documents for retrieval.
o Managing the post room, post collection and delivery service for City Hall in accordance with the expected service levels. Liaising with the courier service (Royal Mail/TNT).
o Providing a council-wide archiving service in accordance with data protection requirements.
o Managing and be the Team Leader of the Workflow Management Team – leading team meetings, carrying out appraisals, trainings, job chat, return to work interview, sickness, staff personal and professional development. Looking after staff’s wellbeing.
o To go through the recruitment processes – shortlisting, interviewing, testing, filling out new starter’s forms, arranging necessary access to the system.
o Creating and publishing weekly rota for the Work Flow Management Team.
2015
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2018
City of Lincoln Council
(WFM Deputy System Administrator)
o Acting System Administrator, deliver any training as necessary, monitor and manage the throughput of work on a day-to-day basis preparing rotas as appropriate, liaise with IT as and when necessary.
o Supervising the Workflow Management team in the absence of the System Administrator.
o Mentoring officers throughout the Council in the use of the document management system.
o Sorting files and archive documents and data.
o Managing the Post Room - receipt and despatch of corporate post and supervising the opening/sorting of post and delivery, collection of post, franking and despatch.
o Carrying out other related administrative tasks as required by the WFM Administrator.
o Preparing post related report for the Finance team for departmental charges.
o Helping with the recruitment process of a new WFM staff as necessary i.e. short listing, interviewing, testing etc.
2008
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2015
City of Lincoln Council
(Workflow Management Officer)
o Opening, sorting and delivering the post to the appropriate department.
o Scanning and indexing documents unto the system and encoding the document type accordingly.
o Post collecting, franking and preparing for despatch.
o Dealing the original documents coming from the post and sending them back.
o Answering telephone/face-to-face queries regarding post and any document related question that has been indexed unto the system.
o General administrative task.
My Services
Data Entry / Web Researcher
Search the Internet for information on a wide variety of topics.
QuickBooks Specialist
Track expenses, manage cash flow & create invoices.