2016
Bachelor of Science in Office Administration
Cavite State University
More Info About Me
Hello, Gladys here!
Let me help you with the overwhelming administrative task and be your next Virtual Assistant!
I am passionate about delivering exceptional administrative support and I am confident in my ability to help you streamline process and enhance efficiency.
I am open to any kind of projects and always excited to learn new things.
My Skills and Competencies
Social Media Management
Graphic Designer
Administrative Assistance
Bookkeeping
Data Entry & Research
Work Order & Operations Management
Certificates
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My Experience and Education
2024
-
Current
Confidential
(Virtual Administrative Assistant)
Duties and Responsibilities:
Bookkeeping:
- Log deposits and expenses in Quickbooks
- Keep track of unpaid invoices
- Reconcile bank accounts
- Update recurring invoices and add monthly supplies
- Enter subcontractor info and update recurring invoices
- File South Dakota sales tax every month
HR & Admin:
- Conduct New Hire background checks and handle E-Verify
- Help send out notes and schedule interviews via Google Voice number.
- Edit time cards in Open Time Clock
- Upload subcontractor salaries and fix time card errors in Open Time Clock
- Prepare payroll reports and log hours
- Post safety messages in Open Time Clock
- Creating new users in Open Time Clock upon new hire staff and ensure all messages they need
are sent out
- Check LinkedIn page for work anniversaries, birthdays, etc., and comment
Operations:
- Dispatch specialty work orders to the correct clients and track them
- Track supplies, key checkouts, and inventory
- Send vendor follow-up emails or texts
- Maintain Notion with up-to-date info, contracts, and pricing
- Manage certificates of insurance for both Optimal Prime and subcontractors
- Make updates to the backend of "Google Sites."
- Create and optimize SOP's on company's Help Page
- Help create job/business proposal
Marketing/Social Media:
- Schedule and post social media content for both Janitorial and Web Design companies
- Manage Mailerlite email marketing and email lists
My Services
Administrative Assistance
From emails to streamlining processes, I provide reliable support to keep your operations running smoothly.
Bookkeeping
Managing daily transactions, ensuring accurate and transparent financial records.
Work Order & Operations Management
Managing work orders, track progress, and ensure tasks are completed on time.
Data Entry & Research
Providing accurate data management and research for actionable insights.
Social Media Management
Creating engaging content, growing your audience and drive results.
Graphic Design in Canva
Creating eye-catching graphics for your business or personal projects.