Hello I am Devine Grace

Department of Public Works and Highways
(Technical and Administrative Assistant)

Department: Construction Division

Job Description:

Provide comprehensive technical and administrative support to the Department Head of the Construction Division, ensuring the smooth and efficient operation of the department.

Key Responsibilities:

Technical Assistance:
• Engineering Support: Assist the Department Head in technical matters related to construction projects, including:
o Data analysis and reporting
o Technical document preparation
o Research and development
o Problem-solving and troubleshooting
• Project Management: Contribute to project planning, scheduling, and execution as required.
• Software Proficiency: Demonstrate proficiency in relevant construction software applications (e.g., AutoCAD, Revit, and project management tools).
Administrative Support:
• Communication: Compose and draft professional emails, letters, and reports.
• Scheduling: Coordinate meetings, appointments, and travel arrangements for the department head.
• Phone Management: Answer and manage incoming phone calls, providing timely and accurate information.
• Data Entry: Input and maintain accurate data in relevant databases and spreadsheets.
• Document Management: Organize, file, and retrieve documents as needed.
• Query Handling: Respond to inquiries from internal and external stakeholders in a professional and timely manner.
Additional Responsibilities:
• Office Management: Assist in general office tasks, such as maintaining supplies and equipment.
• Event Coordination: Support in organizing the department's events, meetings, and conferences.
• Continuous Learning: Stay updated on industry trends, technologies, and best practices.