I am a highly organized and detail-oriented professional with over 10 years of experience in both Accounts Payable/Receivable and Data Entry within the global forwarding and shipping industries.
Proficient in using Microsoft Office Suite, Dynamics 365, and QuickBooks to manage financial transactions, process invoices, and handle high-volume data entry tasks such as bill of lading and manifest submission.
Adept at optimizing workflows, reconciling accounts, and maintaining accuracy and compliance across all processes.
Skilled in problem-solving and collaborating with cross-functional teams to streamline operations and improve process efficiency.
Polytechnic University of the Philippines
Invoice Processing:
>Review, verify, and process intercompany and vendor invoices related to freight, shipping, customs, and other services in Dynamics 365.
>Ensure proper matching of invoices with purchase orders and receiving documents.
>Enter, track, and monitor accounts payable transactions, ensuring accuracy and proper approvals.
Data Maintenance and Reporting:
>Maintain accurate accounts payable records and documentation in Dynamics 365.
>Prepare monthly, quarterly, and annual reports detailing accounts payable activities.
>Assist in month-end and year-end closing processes by providing detailed account reconciliations and other necessary information.
Process Improvement:
>Identify opportunities to streamline accounts payable processes and enhance efficiency, particularly within the Dynamics 365 environment.
>Collaborate with the finance team to improve the use of financial software and other accounting tools.
Accurate Data Entry:
>Input shipping documentation such as bills of lading, manifests, freight invoices, and customs documents into the system (e.g., Asia Sysdocs, PRESTO, Excel).
>Update shipment details, including Shipper, Consignee, Notify Party, Marking, weight, volume, description of goods, origin, destination, and carrier information.
>Maintain detailed records of shipment status, including date and time of shipment and delivery.
Document Verification:
>Verify data from shipping orders, invoices, and other documents for accuracy and completeness.
>Cross-check details with internal teams and external partners such as carriers and customs brokers.
Compliance Support:
>Ensure compliance with international shipping laws and regulations by correctly entering required documentation.
>Assist in maintaining and filing documents necessary for customs clearance and regulatory audits.
Coordination & Communication:
>Address discrepancies and follow up with relevant parties to ensure timely resolutions.
Data Maintenance & Reporting:
>Regularly update and maintain shipping logs and records for reporting and audits.
>Generate daily, weekly, and monthly reports as required by the operations and management team.
Quality Control:
>Review data entry processes to ensure accuracy, consistency, and timeliness.
>Identify and report any errors or discrepancies in shipping documentation.
Accurate bookkeeping services to manage financial records, track expenses, and ensure compliance for your business.
Efficient accounts payable/receivable services to streamline payments, manage invoices, and optimize cash flow.
Fast and accurate data entry services to organize, digitize, and manage your business information efficiently.
