As an Executive Virtual Assistant, I provide end-to-end support in managing travel arrangements, schedules, and logistics to help executives stay focused on high-impact priorities. Below is a sample workflow showcasing how I handle travel coordination and scheduling with accuracy, efficiency, and attention to detail.

Flight Booking & Travel Coordination
I manage flight bookings based on client preferences, budget considerations, and schedule requirements. This includes comparing flight options, selecting optimal routes, and ensuring accurate passenger details to avoid delays or issues during travel.

Hotel Accommodation Management

To ensure comfort and convenience, I handle hotel bookings aligned with the client’s itinerary, preferred location, and accommodation standards. I verify booking details, check-in/check-out dates, and confirmation references for a seamless stay.

Ground Transportation Arrangements

I coordinate reliable ground transportation such as Uber or car rentals to ensure smooth transfers between airports, hotels, meetings, and dining locations. This minimizes downtime and ensures punctual arrivals.

Business Meeting Scheduling

I organize business meetings using Google Calendar, ensuring accurate scheduling, proper time allocation, and clear visibility of appointments. This includes avoiding scheduling conflicts and keeping the executive’s calendar streamlined and up to date.

Dining Reservations

I handle dining reservations based on availability, location, and client preferences, supporting both business meetings and personal engagements. This ensures that reservations are secured in advance and aligned with the overall itinerary.

Consolidated Travel Itinerary Creation

To bring everything together, I create a clear and organized travel itinerary that includes flight details, hotel information, transportation arrangements, meeting schedules, and dining reservations. This allows clients to access all essential information in one document, reducing stress and last-minute coordination.

By managing every detail of travel planning and scheduling, I help clients save time, reduce decision fatigue, and travel with confidence—knowing that every arrangement is handled professionally and proactively. My goal is to support your productivity so you can focus on what matters most.