This is an example of the tracker I maintained, organized, and regularly updated. It is essential for a company to have an up-to-date tracker to ensure smooth, efficient, and effective transactions—especially in the Real Estate industry.

I ensure that the tracker is consistently updated and remain actively connected to the open house tracking process.

In the real estate industry, weekly meetings are essential to review progress and updates on the work completed. I utilize Looker Studio, a powerful tool for tracking open house opportunities, booked appointments, and missed opportunities to monitor performance and evaluate the effectiveness of current strategies each quarter. 

As an Open House Coordinator, I closely monitor this part of Looker Studio and present it in every meeting to highlight key open house locations.

This tool is very useful in real estate, as it tracks the addresses of open houses and booked appointments. It helps the company see where the agents who are actively submitting open house listings are coming from. With this information, I can give the TC Team insights into which locations have strong activity and where the company’s transactions are performing well.

In my previous role, I created and set up email campaigns using Follow Up Boss (FUB) and automated workflows through Zapier to generate more listings and streamline follow-ups.

Follow Up Boss

Zapier Automated Email

As an admin support and open house coordinator, I make it a habit to write down my daily tasks and notes so I always know what needs to be handled for the day. It keeps me organized and helps me stay productive as I manage my responsibilities.

As an Open House Coordinator, I prepare all necessary materials in advance to ensure a smooth workflow, following structured SOPs and using communication templates to keep the team informed and aligned.