Hey I am Louween Jane

More Info About Me

I am a passionate and proactive freelancer in Virtual Assistance. I believe that the professionalism that I have added with my passion will bring me a good career. I am a hard working and self-motivated assistant.

I work with honesty, sincerity, and competence. I am proficient in communication skills and I'm 100% computer literate. I have been continuously studying VA and I always welcome new ideas that will constantly improve my work.

I have gathered experience as a virtual assistant for 2 years to meet your needs. I have been content creator, graphic designer, product branding, invoicing using fresh books and quick books, scheduling, calendar, administrative tasks and managing social media accounts. I ensure work is completed according to schedule and number one priority for me is to meet clients/customers satisfactions.

I'm available 24/7 for the client’s satisfaction and I can assure you that I am the best match for your job because I am going to be your right choice as your VA.

Louween Jane H Mendoza
Koronadal City, Philippines
Freelancer
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My Skills and Competencies

Book keeping
Virtual Executive Assistant
Social Media Manager
Graphic Designer
Data Entry
Content Creator

Certificates

General Virtual Assistance Training
Teaching English as a Foreign Language Course
Quickbooks Online Advance Training

My Experience and Education

  • EXPERIENCE
  • EDUCATION
2014
Bachelor of Science in Business Administration Major in Economics

Mindanao
State University

2019
Masters in Business Administration

Notredame of Dadiangas University

Novemeber 2022 - April 2023
Space Create Interactive Studios
(Virtual Executive Assistant)

• Handle all calendar, scheduling, and correspondence with clients and potential clients.
• Help organize all schedules and calendar of the CEO
• Ensure to take minutes of the meeting
• Connect with existing and prospective clients for schedules, bookings, re-scheduling, invoice, payments and other concerns that need to be addressed.
• Control the calendar for all building rentals and scheduling at Simply book
• Create contracts, documentation, and conduct research as needed
• Handle all timeclock Wizard scheduling and employee scheduling as well as be the go-to person when people need to cancel.
• Process Payroll and organize business bills and expenses. Set reminders of due dates’
- doing the time keeping of the employees
- Input schedule for the week of the employees
- Send Reminders for the bill expenses or due dates (Set-up)
• Help manage website, calendars, and create a social media calendar.
• Send out weekly company emails and staff meeting agenda.
- Send out meeting schedule to employees
- What are the responsibilities/expectations
• Manage social media, Google, website, bookings and respond to reviews and interested clients, WIX owner.
• Fresh books/ Quick books Invoicing for the clients of Academy and Event Space Rent-als.

January 2021 - August 2021
9506 Apparel n' Collections
(Social Media Manager/Content Creator)

- Manage Instagram apparel account for social media marketing and online customer engagement
- Heading the branding of the product, develop brand awareness, promotions and etc.
- Ensure customer interactions through answering inquiries, feedback and concerns
- Creating the content, prepare marketing materials, creation of logo design, photo and video editing
- Organized content calendar for posting

May 2020 - August 2020
G & L Comidabiz
(Social Media Manager/Content Creator)

- Manage Facebook account related to freshly made food for social media marketing and online customer engagement
- Heading the branding of the product, develop brand awareness, promotions and etc.
- Ensure customer interactions through answering inquiries, feedback and concerns
- Creating the content, prepare marketing materials, creation of logo design, photo and video editing
- Organized content calendar for posting

2019 - 2022
Cargill Oil Mills Philippines, Inc
(Plant Admin Coordinator/HR Proxy)

• Act as primary contact person to take action on various plant administrative
services
- Timekeeping – handle all timekeeping encoding and maintenance for all
unbanded employees (around 150 employees) in Kronos and ensure all plant
supervisors do their respective approvals before cut-off
- Kronos Power User – point person to troubleshoot problems with Kronos with
coordination from HR and IT
- Logistics arrangements for visitors, flight bookings and travel arrangements
for COMPI employees
- Responsible for Admin building housekeeping
• Full accountability of maintaining COMPI manuals (EHS, Food Safety, etc.) and
Production/Operations procedures
- Act as a member of Plant Food Safety team,
- Member of Internal Quality Audit team
- Acts as a critical point of contact person during Regional Quality audits
- Develops improvement systems with regards to plant documentation
standards
• Primary accountable for the administration of compensation and benefits
services to plant employees
- HMO facilitation
- Reimbursements (dental maternity, etc.)
- Releasing of gift certificates
• Supervise the day to day activities of the Admin Assistant, Admin driver and
Admin utility
- Daily schedule of the admin driver to cater to requirements of Factory,
Commercial and Merchandising
- Approval of schedules and overtime of three Admin employees
• Full accountability for the development and performance (Performance
Snapshot) of the following: Admin Assistant, Admin Driver and Admin Utility
- Mid-year and Year-end Performance Snapshot for two admin employees
- Preparation and execution of development plans for direct reports
• Acts as Core member of Corporate Social Responsibility (CSR)
- Coordination with local government units for community relations
- Liason with other stakeholders for CSR activities (Cargill Cares Program)
• Responsible for departments’ (yearly), admin activities (quarterly) and CSR’s
(schedule) budget planning proposal
• Assists the Plant Manager in supervising plant security
• Assists the Plant Manager in the conduct of engagement activities of the plant.

2015 - 2019
Adventurers Multipurpose Cooperative
(Admin and Shared Services- Supervisor, Coop Benefits)

• Supervised a team of 4 members from different satellite offices.
• Monitors 13, 000 number of workers/members who avail Coop initiated benefits.
• Respond to queries of workers about the benefits they can avail.
• Explain and orient Benefit Specialists and workers about the coverage of their benefits.
• Monitors and prepares report on the availment of benefits by the workers every week.
• In charge of deciding if worker claim is within coverage of benefits.
• Weekly and Monthly liquidation report.
• Collection and Disbursement monthly report.
• Prepare guidelines for the availment of worker benefits.
• Responsible of planning, coordinating, directing and supervising the delivery of
• outpatient and inpatient services.
• Assist in budget preparation and monitors and controls expenditures.
• Recruit, train, manage and motivate staff for them to properly respond to assistance requests and complaints.

Peripheral Functions:
In-charge, Accounts Payable, September 2018 to June 2019
• Coordinate with a team of 4 members from different satellite offices.
• Receive requests from different departments and satellite offices.
• Record requests by entry.
• Schedule cheque release based on the budget.
• Maintains historical records and monitoring.
• Process requests for approval and check preparation.
• Monitor accounts to ensure payments are up to date.
• Ensures all requests have a cheque and released based on schedule.
• Produce monthly reports.
• Protects organization's value by keeping information confidential.

Hotel & Restaurant Supervisor, June 2016 to January 2017
• Adventurer’s Multi-purpose Cooperative Suite - Polomolok, South Cotabato
• Supervise a team of 15 hotel and restaurant individuals.
• Prepare daily time record of the staff.
• Established operational objectives, work plans and delegated assignments to the staff.
• Implement rules and policy for the establishment.
• Take responsibility for the business performance of the restaurant and hotel.
• Analyze and plan restaurant and hotel sales level and profitability.
• Organized marketing initiatives for the establishment, such as promotional events and
• discount schemes.
• Prepare reports at the end of the shift/week, including staff control, food control,
• liquidation for the given budget for the day/week and sales.
• Create and execute plans for department sales, profit and staff development.
• Set budgets in agreement with senior management, plan and coordinate food menus.
• Recruit, train, manage and motivate staff to properly respond to customer queries and
• complaints.
• Meet and greet customers, organized room and table reservation and offer advice about
• menu and wine choices.
• Maintain high standards of quality control, hygiene, and health and safety.
• Check stock levels, order supplies and prepare cash drawer and petty cash

2015 - 2016
Tateh Premium Feeds Corporation
(Supplies Purchaser)

• Receives purchase request from all departments.
• Canvassing of items and finding at least 3 suppliers.
• Prepares and sends request for quotation to at least 3 suppliers.
• Check item price, availability, quality, and timeliness of delivery of each Supplier/s.
• Negotiates with the suppliers.
• Prepares purchase orders by verifying specifications and price; obtaining
• recommendations from suppliers for substitute items; obtaining approval from
• requisitioning department.
• Obtains purchased items by forwarding orders to suppliers; monitoring and expediting
• orders.
• Verifies receipt of items by comparing items received to items ordered; resolves
• shipments in error with suppliers.
• Keeps information accessible by sorting and filing documents every day.
• Provides purchasing planning and control information by collecting, analyzing, and
• summarizing data and trends.
• Meet suppliers and Pick-up undelivered item once a week.
• Prepare monthly productivity,
• Prepare quarterly coal report.

My Services

Social Media Management

Social Media Marketing is telling the world you’re a rock star. Content Marketing is showing the world you are one.

Facebook Ads Management

Facebook ads by getting inspiration from a few of our ad examples that have seen success.

Graphic Design

Graphic design is a craft where professionals create visual content to communicate messages.


Works

Let's work together !

I am available for freelance projects.
Hire Me

Get In Touch

Address :
Koronadal City,
Philippines


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