Hey i am Jessa

Malteser International
(Finance and Admin Assistant)

• Ensure proper management of petty cash, and conduct regular cash counts and a timely monthly closure.
• Preparation of payroll.
• Record transaction in the system including coding of payment vouchers
• Prepare schedule of payments of utilities and ensure timely payments.
• Prepare advances including travel and other advances and provide monthly update of any outstanding advances.
• Carry out reconciliations of cash and bank balances on regular basis.
• Preparation of payroll
• Ensure timely of any outstanding advances.
• Prepare monthly liquidity reports and cash requests for the location.
• Frequently communicate with the financial department of the field offices in the submission of the cashbook reports and prepared vouchers on a regular basis.
• Assists in the preparation of audits.
• Process and make payments as provided in the approved budgets.
• Coordinate with logistics to ensure proper documentation of payments.
• Ensuring maintenance of an efficient, proper and transparent financial filing system for the department and the organization in
• accordance with the organizational guidelines.
B.Admin
• Support to the Manila office Administration/HR Department in all relevant matters related to administration in the assigned duty station as well as ensuring proper procedure is followed in Logistics.
• Support in completing all personnel files as per standard requirements.
• Support in the processing of SSS, Phil Health Pag-ibig, TIN and health insurance requirements as necessary.
• Assist the Secretariat in the conduct of induction process for all new employees in the location, including explanation of the Codes of Conduct, Anti-corruption guidelines, Malteser International Rules and Regulations and other documents as necessary.