Dynamic Executive Virtual Assistant with over 10 years of experience in streamlining office operations and providing comprehensive administrative support to executives and teams. My journey began in traditional office management, and I transitioned to virtual roles, where I excelled in email and calendar management, travel logistics, and event coordination.
With a proven track record in master data management, I have successfully driven projects that enhance efficiency and productivity. My analytical skills enable me to assess and improve processes continually, ensuring that I deliver high-quality results.
I pride myself on my attention to detail and strong commitment to confidentiality, allowing me to support diverse international teams effectively.
I am passionate about leveraging technology to improve operations and I am always eager to connect with like-minded professionals.
Let's discuss how I can contribute to your organization's success!
Saint Paul University, Surigao, Philippines
· Identify and research potential clients using various digital marketing tools.
· Conduct data scraping to gather relevant information.
· Build and maintain a database of leads.
· Qualify leads based on specific criteria.
· Email, calendar, travel, event, meeting and file management.
· Utilized Google workspace, Slack, Trello, Asana, Notion, Monday.com and other project management and collaboration tools.
· Provide IT, Finance, HR, Health and Safety and Administrative support to colleagues and executives in various offices (i.e. Dubai, Egypt, and KSA)
· Maintain a strong relationship with colleagues, vendors, and clients by handling administrative requests and queries promptly and professionally via in-person, calls, emails, and messages.
· Collaborating with the HR team in managing logistics for the onboarding and offboarding procedures.
· Process office local purchase orders and monitor payments.
· Prepare the annual budget draft for the offices and communicate to the Office and Administration Managers for review and approval.
· Prepare monthly office expense reports.
· Provide minor IT support to colleagues and liaise with external providers for any major technical onsite support.
· Organizing social events and office meetings; travel and accommodation arrangements.
· Health and Safety coordinator.
· Point of contact for all general queries and administrative issues.
· Handle office scheduling and event calendars.
· Provide high level support to the executive team and colleagues.
· Organize domestic and international travel, handling complex travel arrangements, itineraries, visas, hotels, transfers, and managing last-minute changes.
· Handle office invoices, sub-contractor payments, and monthly petty cash reports and reconciliations.
· Keep track of payments and collaborate with the UK Accounts Payable team in case of payment delays or issues.
· Provide IT support within corporate offices.
· First point of contact for the recruiting processes. Managed scheduling of the candidate’s interviews.
· Handling cash, cheques, wire transfer transactions including office, operation payroll, A/R, A/P, cash balance, monthly cash fund requirements, and daily cash position
reports.
· Petty cash custodian and authorized person for all bank transactions (i.e. office operations and principal’s accounts).
· Primary point of contact for all Finance related queries.
Remotely supports business executives with administrative and back-office tasks.
Collecting data or information and attract new leads and convert them into customers.
Research and extract relevant information from multiple data and carry out quality control of data collected.
Create visually appealing designs that help businesses stand out and connect with their target audience.
"As a client, I was extremely impressed with Jennifer's work. Her organized approach and ability to quickly grasp my needs were invaluable. She actively sought my input through thoughtful questions, and her suggestions were always on point. Not only did she deliver high-quality designs, but she also exceeded my expectations in terms of speed and effectiveness."
