Profile

Remove BUSYness from your BUSIness.

If you're looking for a seasoned Executive Assistant to help you get together your life as a CEO, you've come to the right place.

Hi! I'm Jhona, a rockstar assistant who worked with start-ups and established companies, providing admin work and streamlining processes for their business. I've worked with CEO's who handle multiple companies and helped manage over 90 employees, monitoring projects, results and everything else. I help handle not just a CEO's business life but also their personal one. Running a business could be a bit overwhelming and that's where I came in to save your day.

EXECUTIVE ASSISTANT, Maxwell Plumb Mechanical Corp

Maxwell Plumb Mechanical Corp is a US-based company that serves businesses and homes with its plumbing, heating, and cooling services. Maxwell Plumb has a team dedicated to professionalism and superior customer service. With professionally trained Maxwell technicians. Maxell diagnose problems make all necessary repairs and get customers’ operation back in business quickly.

• Take customer calls and provide accurate, satisfactory answers to their queries and concerns.
• Manages the President and CEO Calendars by organizing and scheduling appointments. Ensures calendar is timely and updated.
• Prepares proposal, service and product quotation and submits to client in a timely manner.
• Manage the filing system and documentation by creating shared folders to be accessed by managers and heads for their reference.
• Ensures that the company office policies, procedures, and guidelines are updated and maintained.
• Maintain contact lists in Outlook and ESC and act as the point of contact for clients.
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
• Transcribe videos and audios as needed by the company.
• Generate, process, and distribute invoices to clients accurately and in a timely manner.
• Ensure the accuracy of billing information, including rates, quantities, and discounts.
• Follow up on outstanding invoices, resolve billing discrepancies, and address client inquiries or concerns regarding payments.
• Create and maintain various reports, spreadsheets, and databases to track financial data, project progress, or other relevant information.
• Review employee performance and create reports to help CEO in making decisions regarding salary raise, giving incentives, or termination of employment.
• Compile and analyze data to generate reports and summaries for management review.
• Present information in a clear and concise manner, ensuring accuracy and completeness.
• Assist in the recruitment process by sourcing and identifying potential candidates through various channels, such as job boards, social media, and referrals.
• Review resumes and applications, pre-screen candidates, and conduct initial interviews to assess qualifications and suitability.
• Coordinate and schedule interviews with candidates, hiring managers, and other relevant parties, ensuring a smooth and efficient process.

EXECUTIVE ASSISTANT, CoinArk Capital

Coin Ark Capital is an Investment Firm focused on digital assets and block chain Technologies. The company takes pride on investing in early innovations that revolutionize trillion-dollar industries. Some of its strategies include Alternative Layer-1 Blockchains, NFT infrastructure, and “X-To-Earn” technologies that incentivize human behavior in the digital and physical world.

• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf.
• Maintaining comprehensive and accurate records.
• Performing minor accounting duties.
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.
• Answering phone calls in a polite and professional manner.
• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters.
• Worked side-by-side with web developers in re-designing the company’s webpage. Submitted the actual non-code web design and supervised the team through the project.
• Acted as a recruitment agent to fill up job openings in the company.
• Monitor funds and maintain accurate data of the trends in the industry.

RECRUITMENT ASSISTANT | ONLINE/LINKEDIN RESEARCHER | LEAD GENERATION SPECIALIST, Career Pass Network

CareerPass is a third-party agency that helps virtual assistants connect with clients interested in widening their network. The Careerpass Network was formed after the coming together of brands in the employer marketing and student recruitment industries. We're redefining the careers marketplace by empowering talent and providing employers and universities with enriched candidate data and solutions.

• Generates leads through online and LinkedIn.
• Conducts email correspondence and organizing emails for easy and effective retrieval of necessary profiles.
• Ensures that company’s calendar is properly managed by updating it regularly.
• Ensures accurate entry of data in the company’s current database system.
• Prepares graphic designs and arts for all clients in order to build professional online profiles.
• Use of SEO and other tools in generating leads.

Social Media Manager | Executive Assistant

Allaboutkbudols is a buy-and-sell online merchandise store of artists' goods from Korea. A store that sustains the best effort in delivering Korean products to the Philippine Market with a high level of quality and customer satisfaction.

• Supervised and managed the daily operation of the customer service section of the online store.
• Interacted with customers and handled customer queries and concerns in a timely manner.
• Ensured that all transaction details are properly documented.
• Ensured the timely preparation of all financial reports.
• Prepared billing statement or invoices and sent to clients.
• Ensured proper recording of financial transactions.
• Tracked orders and ensured timely delivery of items to clients.
• Managed social media campaigns and day-to-day activities
• Created and posted content organically to ensure product awareness.
• Generated followers created and managed stores’ social media community and ensured audience engagement.
• Handles end-to-end sales process - from demand forecasting, supply importation, and delivery logistics.
• Built a strong base of repeat customers through efficient customer service.

Bachelor of Science in Accountancy, Polytechnic University of the Philippines

The Polytechnic University of the Philippines is an educational institution widely known as the country's first polytechnic university. It has an established name for scholars and employers; this was proved when the university became the top school most companies prefer to get fresh graduate employees from in a recent survey by JobStreet.com. It is also ranked no.8 in the top school in the Philippines.

Dhamielyn A. Sarno, ProVA Project Manager, PROVA.PH

dhamsarno@gmail.com I +639158325769

John Jynell Motilla, Executive Virtual Assistant, YourVABuddy

jynellmotilla@gmail.com I +639667443288

Dana Guillermo, Founder, AllAboutKBudols

danaguillermo10@gmail.com I +639755280040

Charleen Rodrigo, Executive Assistant, Maxwell Plumb Mechanical Corp

charleen@mwi-group.com | +639760023292

Brandon Halavi, Founder, CoinArk Capital

+1 (310) 597-9761

Karen Tatev Aslanyan, Data Scientist, Career Pass Network

+347-99-971500

Mabelle Parado, HR Manager, Maxwell Plumb Mechanical Corp

+639157061329